Assistant Manager - Admin

TITLE: Assistant Manager - Admin

DESCRIPTION:

Role Overview

Adani Power is looking for an Assistant Manager - Admin to oversee plant and office administration, transportation coordination, vehicle compliance, and day-to-day support activities that keep operations running smoothly and in line with company standards.

Key Responsibilities

• Run and monitor daily administrative activities so they remain efficient and aligned with internal policies.
• Oversee employee bus services, utility vehicles, and company-owned vehicles.
• Track vehicles each day using GPS and geo-fencing tools.
• Verify transportation invoices against GPS records before processing.
• Coordinate driver management and arrange training sessions whenever required in line with RVDTS guidelines.
• Ensure statutory compliance for company-owned vehicles, including insurance, road tax, fitness, PUC, and related requirements.
• Handle day-to-day administration for the plant.
• Work with department heads to arrange administrative support such as furniture, drinking water, and stationery.
• Support administrative requirements during COH, AOH, and lighting-up activities at the plant.
• Coordinate accommodation and related support for shutdown workers with department heads and other stakeholders.
• Maintain inventory records for all administrative assets.
• Liaise with Civil, Electrical, and other teams for repair and maintenance work.
• Raise purchase requisitions and follow up with the concerned team to ensure timely purchase orders for admin-related activities and materials.
• Prepare admin-related reports and data, including monthly MIS, Capex and Opex budgets, and CER information.
• Support office operations and supervise activities to maintain efficiency and compliance.
• Prepare documents and coordinate with different departments for internal and external audits.
• Supervise administrative staff and allocate work to ensure effective performance.
• Manage schedules, travel, and appointments for senior management.
• Handle calls, emails, letters, and other correspondence.
• Maintain personnel, financial, and other databases and records.
• Support departments by entering and updating data accurately.
• Protect the security, integrity, and confidentiality of information.
• Monitor office supplies and identify cost-effective vendors and deals.
• Prepare reports, presentations, and short briefs as needed.
• Build and maintain an organized documentation and filing process.
• Promote clear communication across teams so information flows effectively.
• Provide support to colleagues whenever needed.

Qualifications

Applicants should be graduates; an MBA in HR is preferred.

Experience

8 to 12 years of relevant experience is required.