Construction Project Coordinator

About the Company

Ecosystem combines engineering and construction so projects can be managed from early design through implementation and commissioning. The company focuses on solving complex energy and decarbonization challenges in the built environment while staying accountable for outcomes.

Recent work includes projects for the University of Toronto, Humber College, and Toronto Zoo.

About You

You are the kind of person who keeps work moving by taking initiative, stepping in where needed, and following through on commitments. You are comfortable in settings where priorities shift and details may be incomplete, and you help create order by organizing information, aligning people, and making sure important tasks do not get missed. You communicate proactively, adapt to different stakeholders, and help keep the team coordinated.

Role Overview

This position supports complex construction mandates that involve multiple stakeholders, evolving priorities, and several streams of information. You will help maintain project momentum by structuring information, supporting alignment across the team, and ensuring follow-up on key actions from one project phase to the next.

Key Duties

• Coordinate project schedules in MS Project, meetings, and documentation with the project team to support design and construction work.
• Assist with tendering and contract activities, including preparing and sending RFPs, gathering bids, and organizing information for review.
• Set up and participate in project meetings, then record and distribute decisions, action items, and important updates.
• Track project status by preparing progress reports and sharing timely updates and key developments.
• Prepare and manage change orders and RFIs.
• Maintain a clear view of project costs, including budget tracking and forecast cash flow.
• Organize large amounts of project information, identify what is important, and keep records complete and current.
• Support compliance with Occupational Health and Safety requirements on construction projects.
• Serve as a central point of communication to encourage collaboration, maintain document quality, and keep work moving.
• Help teammates use project tools, processes, and systems effectively.

Candidate Profile

The ideal candidate brings at least 3 years of project coordination experience, strong organization, attention to detail, and the ability to manage several priorities in a fast-moving environment. You should be able to simplify and communicate information clearly, follow up consistently, and work in a client-focused way. Comfort with Microsoft Office tools, including MS Project, Excel, Word, and Outlook, is also important.

What We Offer

• A people-first workplace shaped by Diversity, Equity, and Inclusion, Corporate Social Responsibility, Innovation, and Social Committees, with company celebrations such as Ecofest.
• Approximate base salary of $70,000 to $85,000, depending on seniority and merit, with annual review.
• Generous paid time off: 15 vacation days, 5 personal days, 10 public holidays, and one additional week off during the year-end holiday period.
• Group insurance from day one covering health, vision, dental, life, and AD&D, along with telemedicine and an Employee Assistance Program; employer pays 60% of the premium.
• Employer contributions to a retirement savings plan.
• Strong learning and development support, including mentorship, internal and external training, and second-language group classes.

Additional Information

This posting relates to a current vacancy at the time it was published.

The employer may use AI-based tools during parts of the hiring process, such as resume screening, response review, and identifying inconsistencies or verification signals. These tools support recruitment but do not replace human judgment. Final hiring decisions are made by people. Candidates who want more information about data processing may contact the employer directly.