Executive Assistant

Role overview

This temporary Executive Assistant opportunity supports senior leaders across several mission-focused organizations in New York, NY. The assignment may convert to a permanent role and is well suited to someone who stays organized, communicates clearly, and can juggle changing priorities with little supervision. The position provides exposure to executive operations, board coordination, events, and special initiatives in a collaborative setting where sound judgment and reliable follow-through matter.

What you will do

• Deliver direct administrative support to executive leadership across multiple affiliated organizations, helping daily operations stay on track.
• Handle detailed calendar management, meeting coordination, and scheduling across internal and external stakeholders, including preparation for on-site sessions and executive meetings.
• Process invoices, reimbursements, and related financial tracking, while coordinating with accounting contacts to keep records accurate and follow-ups timely.
• Support board and leadership meetings by preparing agendas, organizing materials, capturing discussion notes, and sharing clear records afterward.
• Advance special projects from start to finish by tracking deadlines, surfacing issues early, and keeping leaders updated on progress.
• Help plan and run virtual and in-person events, including tours, informational sessions, and community-oriented gatherings.
• Draft correspondence, donation thank-you notes, background documents, and informational packets that assist leadership outreach and advocacy work.
• Keep digital and paper files well organized, make basic website updates, and assist with social media or other communications tasks when needed.
• Direct incoming requests to the right people and provide broader administrative help for related business needs, including support connected to property or asset management.

Experience and qualifications

• You should bring at least 2 years of administrative support experience serving senior leaders or executive-level stakeholders.
• A bachelor’s degree is required.
• Academic work or a degree focus in English, Communications, Arts Administration, or a similar field is preferred.
• Experience with executive scheduling, calendar coordination, expense reporting, invoice processing, event support, and project-based administrative work is expected.
• You need strong written and verbal communication skills and the ability to represent leadership professionally.
• Comfort working with accounting-related workflows and cross-functional teams is important; experience with Avid or Concur is considered an advantage.
• Proficiency with Google Workspace, Microsoft Teams, and digital document/file management tools is required.
• You must be able to manage several priorities independently, use good judgment, and handle sensitive information discreetly in a fast-paced environment.
• Interest in nonprofit, arts, advocacy, social impact, or other mission-driven environments is highly valued.

Additional information

This is a contract/temporary assignment with a possibility of becoming permanent. The role is based onsite in New York, New York. The employer also notes that applicants for U.S. positions must be legally authorized to work in the United States.

Benefits and employer notes

Contract and temporary professionals may be eligible for medical, vision, dental, life, and disability insurance, and may also be able to enroll in a 401(k) plan. Access to competitive compensation, benefits, and free online training is also highlighted. The employer is an equal opportunity employer.

Terms and conditions

By submitting an application, you agree to the employer’s terms of use and privacy notice.