Executive Assistant & Operations Coordinator

About the Role

Mignon Design Build is hiring a highly dependable, sharp, and organized Executive Assistant & Operations Coordinator to support the owner and keep day-to-day business activities running smoothly. The ideal person will be mature, self-sufficient, efficient, and able to spot issues early, think through practical solutions, and ensure important tasks are completed accurately and on time.

Work Details

Location: Sheikh Rashid Tower, 18th Floor, Dubai, UAE

Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM

Salary: AED 5,000 to AED 6,000 per month

Key Responsibilities

• Look into suppliers, subcontractors, materials, tools, fixtures, and related services.
• Gather and compare quotes using price, quality, and delivery timelines as the main criteria.
• Raise approved purchase orders and monitor them through to delivery for job sites.
• Arrange deliveries, collections, returns, replacements, and follow up on missing items.
• Keep in regular contact with site supervisors, internal staff, suppliers, and subcontractors.
• Monitor project needs, deadlines, outstanding approvals, and urgent matters.
• Support renewals and coordination for trade licenses, visas, insurance, and banking documents.
• Maintain order in contracts, invoices, employee records, and supplier documentation.
• Assist with employee onboarding and the collection of required paperwork.
• Prepare concise updates and practical recommendations for the owner.
• Persist on tasks until they are fully resolved and properly closed out.

What the Role Requires

• Strong practical judgment and everyday common sense.
• Excellent organizing skills and consistent follow-up.
• Ability to work on your own without constant direction.
• Very good written and spoken English.
• Professional and clear communication style.
• Comfort dealing with suppliers, subcontractors, and employees.
• High attention to detail.
• Ability to handle several priorities at the same time.
• Dependable, mature, discreet, honest, and accountable working style.

Preferred Background

• Experience in executive assistance.
• Experience coordinating operations.
• Background in construction administration.
• Exposure to procurement or purchasing work.
• Experience coordinating suppliers or subcontractors.
• Project coordination experience.
• Familiarity with trade licenses, visas, banking, insurance, or UAE company administration.

Additional Information

This opportunity is best suited to someone with experience in construction, fit-out, interiors, or contracting environments.

The position calls for initiative and personal ownership. It is not suitable for candidates who need step-by-step instructions for every minor task, give up quickly, or only highlight problems without working toward solutions.

Applicants must complete the screening form before being considered.

The job is based on a full-time weekday schedule and is designed for someone who can manage responsibilities independently while keeping operations organized and on track.