Executive Assistant

About AstraZeneca

AstraZeneca is a global biopharmaceutical company driven by science and focused on patients. Its work spans the discovery, development, and commercialisation of prescription medicines for some of the world’s most serious diseases.

Role Overview

We are looking for an Executive Assistant to provide senior-level administrative and coordination support to a business leader in Mumbai. The role is designed to keep daily operations running smoothly by managing scheduling, meetings, travel, communication, and other priorities with a high degree of professionalism and confidentiality.

What You Will Do

• Run the leader’s calendar, appointments, and travel arrangements with strong attention to detail.
• Organise leadership meetings, governance discussions, and site events, making sure all logistics and materials are ready in advance.
• Create presentations, reports, and written communications accurately and on time.
• Handle sensitive correspondence and confidential information with strict discretion.
• Stay ahead of the leader’s needs and provide proactive administrative assistance to keep priorities moving.
• Work with internal teams to ensure meetings, reviews, and deliverables are executed without delays.
• Support visit and event logistics, including planning and on-ground coordination.
• Manage purchase orders, invoice handling, and vendor payments in coordination with Finance and Procurement.
• Maintain trackers, dashboards, and action logs to give leadership clear visibility on progress.
• Act as a contact point for internal and external stakeholders.
• Draft and share meeting notes, updates, and communications on behalf of the leader.
• Promote effective communication and cross-functional collaboration to drive timely follow-ups and closure.

Skills and Competencies Needed

• Strong planning and prioritisation abilities.
• Ability to handle several tasks at once in a fast-moving environment.
• Excellent written and spoken communication.
• Professional judgment and a high level of confidentiality.
• Proficiency with Microsoft Office, Teams, and related collaboration tools.
• Strong interpersonal skills and the ability to work across functions and seniority levels.

Experience and Qualifications

A graduate degree is required. The ideal candidate will have 5 to 8 years of experience in an Executive Assistant or comparable senior administrative position. Experience supporting senior leaders in a multinational or matrixed organisation will be an advantage. The role also calls for proven capability in handling complex schedules, logistics, and communication demands.

Why Join AstraZeneca

AstraZeneca promotes a workplace where people can contribute meaningfully to science, patients, and society. The culture values inclusion, diversity, collaboration, learning, and career growth, with a strong focus on innovation and making a real difference in healthcare.

Equal Opportunity Statement

AstraZeneca is committed to fair hiring and an inclusive workplace. Applications are welcomed from all qualified candidates, regardless of background, and the company follows all applicable non-discrimination, work authorisation, and employment eligibility requirements.