Executive Assistant

About Authentic Brands Group

Authentic Brands Group is a global sports, media, entertainment, and lifestyle business that builds long-term value around some of the world’s most recognizable brands. Its model is digital-first and asset-light, bringing together culture, commerce, and technology through brand storytelling, premium content, and live experiences. With nearly 2,000 licensing partners across 150 countries and a wide distribution footprint, the company’s brands generate more than $38 billion in annual systemwide retail sales.

Headquartered in New York City, Authentic also operates from major cities including Los Angeles, Miami, Toronto, Mexico City, London, and Shanghai.

Why Join Authentic

This role offers the chance to work in a fast-moving environment with the reach and resources of a major global platform. The business values people who are proactive, innovative, and ready to turn ideas into action. It brings together expertise from retail, marketing, licensing, legal, and other disciplines to help shape the future of its brands. The workplace is designed to encourage diverse thinking, collaboration, creativity, and inclusion.

Role Overview

Authentic is hiring an experienced Executive Assistant to support the Executive Director and the EVP of Brand Management for the David Beckham brand. The position sits within a busy and high-performing team and requires someone who can manage complex schedules, stay ahead of changing priorities, and keep daily operations running smoothly. The right person will be highly organised, resourceful, a strong communicator, and exceptionally detail-oriented.

Key Responsibilities

• Deliver senior-level administrative support to two executive leaders.
• Coordinate demanding and frequently changing calendars.
• Set up Zoom meetings and other forms of internal and external meetings.
• Prepare briefing packs, meeting materials, and background documents in advance.
• Organise domestic and international travel, including detailed itineraries.
• Keep digital files, paper records, archives, and databases organised and up to date.
• Carry out research and background checks to support meetings, travel, and related planning.
• Handle personal and private scheduling needs such as medical visits, restaurant reservations, or holiday bookings when needed.
• Support the processing of expenses and invoices alongside the Finance team.
• Arrange refreshments for executives, guests, and meetings where required.
• Take care of day-to-day errands such as post office trips and coffee or lunch runs.
• Manage any other tasks connected to executive assistant support as required.

Requirements

• Minimum 5 years of experience in a busy PA or EA position, ideally within media or talent-focused environments.
• Experience supporting two or more senior-level stakeholders.
• Strong understanding of the industry and key contacts within it.
• Excellent diary management and administration skills, with the ability to prioritise well and adapt to last-minute changes.
• Confident communication style and the ability to adjust appropriately to different situations.
• Strong Microsoft Office ability, especially in Outlook, Word, and PowerPoint.
• Clear verbal and written communication skills.
• Excellent attention to detail and a strong focus on deadlines.
• Ability to handle sensitive information discreetly and professionally.
• Flexible, collaborative, and comfortable working with others.
• Strong interpersonal and written skills, with the ability to interact effectively at all levels.
• Professional, calm under pressure, and resilient.
• Commercial awareness, including budget sensitivity and negotiation ability.
• Strong presentation standards and a willingness to go the extra mile.
• Self-starter with good initiative and a positive sense of humour.

Fraud Warning

Authentic has flagged that fraudulent offers and interview requests may be sent by people pretending to represent the company through email, job sites, or social media. Genuine opportunities are listed only on Authentic’s official website or verified LinkedIn page. The company does not conduct interviews over Teams or Zoom without prior email contact from a verified @authentic.com address. It will never request payment, banking details, or other sensitive personal information during hiring.

If you suspect impersonation, report it to peopleandculture@authentic.com.

Equal Opportunity and Accessibility

Authentic is an equal opportunity employer and welcomes applicants from all backgrounds. Hiring decisions are made without discrimination based on gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, veteran status, or other protected characteristics.

Candidates who need an accommodation for disability or religious reasons can contact talent@authentic.com.

Privacy Notice

Authentic’s applicant privacy policy explains how personal data is collected and used during recruitment.