Operations & Office Manager

About the Company

Nomitri is an AI-focused company based in Berlin with the goal of becoming a major global name in visual AI. The team works with large international retail brands in several countries, helping them adopt advanced AI solutions in their stores. The company operates in English, has an international team, and remains small and agile with fewer than 20 FTE, while also benefiting from being part of a larger global group.

Role Overview

This position is for a proactive Operations & Office Manager who will take ownership of office administration and help improve internal processes. The role is based in Berlin and requires working on-site four days a week, with one remote day. The person in this role will work independently, support the CEO directly, and contribute across many operational areas of the business.

Key Responsibilities

The role covers day-to-day office coordination as well as special projects tied to company operations and executive support. It offers broad exposure to how an AI company runs across teams, customers, and parent-company coordination.

• Oversee the smooth running of the Berlin office, including coordinating cleaning support, ordering supplies, and arranging engaging team activities.
• Act as the main liaison for the global parent company on shared matters such as finance, training, HR, and administrative coordination, helping the CEO manage these exchanges.
• Assist customer-facing projects by supporting hardware sourcing, planning activities, and invoicing workflows.
• Support the CEO with special initiatives and one-off projects, such as helping organize events like a hackathon in Japan.

What the Company Offers

The role combines the atmosphere of a small entrepreneurial team with the stability of being part of a larger corporate structure. It also provides access to a range of employee benefits, opportunities for growth, and hands-on experience in a high-tech AI environment.

• A small, fast-moving team backed by the financial stability of a global corporate organization.
• Corporate benefits including a sports subscription, company bike, pension scheme, and employee training.
• A hybrid work setup with one remote day per week, plus the possibility to work from abroad.
• Clear opportunities for career progression.
• Exposure to a cutting-edge AI and high-tech workplace.
• Close collaboration with an international team of ambitious, tech-oriented professionals.
• Competitive pay aligned with experience and qualifications.

Candidate Profile

This is a broad, generalist role for someone who wants to grow by taking on varied responsibilities across operations, office management, and project support. Previous direct experience is not the main focus; instead, the company is looking for attitude, ownership, and the ability to thrive in a fast-moving environment.

• Strong English communication skills are required; German is an advantage.
• A track record of taking initiative and creating value in past work or projects.
• Comfort with change and a willingness to take on new challenges in a high-growth setting.
• Ability to work independently, organize projects, collect input, build alignment, and move topics forward with manager support.
• A collaborative mindset and appreciation for working in an international, high-performing team.

Working Setup

The position is primarily on-site in Berlin, with four in-office days per week and one remote day. The company also mentions the possibility of working from abroad.

Additional Notes

The role reports directly to the CEO and is designed to provide broad exposure to the operational side of a growing AI company. The business operates in English as its working language and values energy, ownership, and a hands-on approach.