Executive Assistant

About the role

Hitachi Energy’s Grid Automation business unit delivers a wide set of solutions across substation automation, communications networks, grid automation services, grid-edge offerings, and enterprise software. These capabilities support major parts of the energy ecosystem, including generation, transmission, distribution, industry, transportation, and infrastructure. The business unit serves a large share of the world’s leading electric utilities and combines technical expertise with modern tools to help customers improve critical systems that power and connect communities. The organization is working toward a more productive and sustainable future.

The Executive Assistant will provide proactive, senior-level administrative and operational support. This position is important in building effective stakeholder relationships and improving coordination, responsiveness, and day-to-day operational performance across the business.

What you will do

• Prepare, review, and refine documents, presentations, and reports.
• Plan and manage executive calendars, including meetings, appointments, and travel.
• Coordinate internal and external meetings by setting agendas, capturing minutes, and ensuring travel and expense processes are completed accurately and on time.
• Assist with special initiatives, research work, and data analysis.
• Support onboarding for new employees by helping ensure the right access and equipment are ready.
• Serve as the main contact for the service team across APAC, including communication handling, SCM-related support, PR/PO processing, and office supplies coordination.
• Handle confidential and sensitive information with care and discretion.
• Promote HSE compliance by ensuring training attendance, reporting and following up on incidents and hazards, leading risk assessments, and strengthening a culture of accountable safety reporting.
• Support the company’s Zero Harm commitment by modelling high safety standards, reinforcing safety as a core expectation, and taking on additional duties consistent with the role and your qualifications.
• Act in line with Hitachi Energy’s values of safety and integrity by taking responsibility for your actions and supporting colleagues and the business.

Candidate profile

A bachelor’s degree is preferred. The ideal candidate has at least 3 years of experience in an executive assistant or comparable position. Strong command of Microsoft Office tools, especially Word, Excel, PowerPoint, and Outlook, is required. You should be highly organized, able to manage time well, and comfortable working professionally with people at all levels inside and outside the organization. Strong problem-solving ability, attention to detail, and excellent spoken and written communication skills are essential, along with solid presentation-building skills in PowerPoint.

Additional information

Hitachi Energy promotes a collaborative and inclusive workplace with opportunities for growth and development. The company offers a broad benefits package designed to support financial, physical, mental, and personal well-being. Depending on grade and experience, benefits may include employer-sponsored medical coverage, dental care, CPF, group term life insurance, group personal accident insurance, group business travel insurance, hospitalization insurance, and leave programs such as annual leave, medical leave, hospitalization leave, and exam leave. Benefit availability depends on the applicable plan rules. More details can be shared during the recruitment process.

Publication note

Publication date: 2026-05-22.