Executive Assistant

About the Company

Mezzetta has been creating specialty foods since 1935, with a long-standing focus on premium ingredients, careful craftsmanship, and products made to bring people together. Over the decades, the business has grown from a family company into a nationally recognized name in olives, peppers, and sauces, while continuing to emphasize quality, authenticity, and tradition.

The organization is looking for a motivated Executive Assistant who aligns with its core values: striving for excellence, taking ownership, building genuine connections, and bringing energy and enthusiasm to the workplace. This role supports both office operations and leadership effectiveness, partnering closely with VP- and C-level leaders as well as Advisory Board members.

The position plays an important part in shaping a polished, collaborative, and welcoming work environment across the Larkspur and American Canyon offices. It combines executive support, office coordination, event planning, and culture-building responsibilities. Flexibility is essential because the role is split across multiple office locations.

Office Operations

• Oversee daily office activities across the Larkspur and American Canyon sites, including supply ordering, stocking, program coordination, and maintaining an engaging workplace atmosphere.
• Manage the company-wide calendar and assist with scheduling high-priority meetings that require coordination across the broader leadership team.
• Arrange logistics and itineraries for major headquarters meetings and leadership gatherings such as planning sessions, town halls, and board meetings.
• Help sustain a professional, organized, and welcoming office setting that strengthens employee experience and reflects company culture.
• Work closely with building management, facilities, and maintenance contacts to keep office spaces functioning well and well maintained.
• Support clear communication and coordination across teams so leadership priorities are executed efficiently.
• Provide backup support to the CEO’s Executive Assistant during time off or other planned absences.

Leadership Team Support

• Deliver high-level administrative assistance to leadership team members, with emphasis on complex travel, scheduling, logistics, and expense coordination.
• Support selected cross-functional or leadership initiatives through follow-up, meeting coordination, scheduling, and other administrative project tasks.

Events and Culture

• Plan and coordinate team events, leadership off-sites, training sessions, and company-wide gatherings.
• Prepare office and meeting areas for board meetings, leadership meetings, and visits from external guests.
• Assist in welcoming and hosting vendors, suppliers, guests, and other external partners.
• Collaborate across departments to support leadership goals, employee engagement efforts, and organizational programs.
• Act as a culture champion by helping reinforce company values through internal engagement and communication efforts.

Financial and Systems Support

• Monitor budgets, invoices, and expenses tied to office operations, events, and executive support activities.
• Help with vendor setup, purchase requests, and PO receiving in IFS as it relates to office operations, events, and Advisory Board work.
• Maintain and organize corporate documents and shared files, including SharePoint and other shared folders.

Requirements

The right candidate will be highly organized, self-driven, professional, and comfortable managing competing priorities in a fast-moving corporate environment. Discretion, sound judgment, and the ability to handle confidential matters are essential.

Education and Experience

• A bachelor’s degree is preferred, though equivalent professional experience may be accepted.
• 5 to 10 years of experience supporting executives, leadership teams, or corporate office operations is expected.
• Background supporting C-level leaders or senior leadership is preferred.
• Prior experience with office operations, event coordination, or employee engagement work is strongly preferred.
• Proven success in a collaborative, fast-paced environment is important.

Skills and Qualifications

• Strong planning and time-management abilities with excellent attention to detail.
• Polished interpersonal skills and the ability to build effective working relationships with executives, staff, board members, vendors, and external stakeholders.
• Clear and professional written and verbal communication.
• High level of discretion when working with sensitive information.
• Sound judgment, problem-solving ability, and a proactive mindset.
• Ability to work independently while also contributing effectively to team efforts.
• Calm and steady approach in demanding, high-pressure situations.
• Strong service orientation and responsiveness.
• Forward-looking, solution-focused thinking with the ability to anticipate needs and improve processes.
• Advanced proficiency in Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience with expense tracking, travel planning, and office/vendor coordination is preferred.
• Familiarity with AI tools such as Claude and ChatGPT is preferred.

Pay and Inclusion

The salary range for this position is USD 130,000 to USD 135,000 per year.

Mezzetta is committed to fostering an inclusive workplace and maintaining a zero-tolerance approach to discrimination and harassment. Employment decisions are based on merit, qualifications, abilities, and business needs. The company does not discriminate on the basis of race, color, religion or belief, gender, sexual orientation, gender identity or expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other legally protected status.