HR Assistant

Role overview

This opportunity is for an HR Assistant based at the corporate office in Louisville, KY. The role supports a range of human resources activities for a growing employee-owned business and offers room to expand into a broader HR position as the organization continues to scale.

HRIS and benefits administration

• Enter and maintain employee records in the HRIS and benefits systems.
• Process onboarding and separation actions in the Human Resource Information System.
• Keep employee changes up to date, including home address and contact details, direct deposit information, tax details, and pay-related deductions or earnings.
• Make required updates in benefit platforms, including 401(k) and insurance systems.
• Check reports and invoices for accuracy and compliance.

General HR support

• Route questions, concerns, and issues to the right person when escalation is needed.
• Help prepare payroll-related and regulatory reports, and compile materials for audits.
• Respond to employment verification requests.
• Assist employees with benefits questions and coordinate with outside vendors when needed.
• Support process improvement projects and help maintain HR best practices.
• Maintain personnel files and other required documentation.
• Carry out clerical support tasks for different departments, such as copying, faxing, filing, and preparing business correspondence and reports.

Recruiting and talent acquisition support

• Use the applicant tracking system to screen resumes and applications and communicate with candidates.
• Post and maintain open requisitions.
• Coordinate and conduct phone interviews for a variety of roles.
• Assist with candidate background checks.

Qualifications

This is a non-exempt hourly position. The ideal candidate should bring strong written and spoken communication skills, solid attention to detail, good organization, and strong problem-solving ability. Comfort with technology, including HRIS platforms and Microsoft Office, is important. The role also requires the ability to manage confidential information, work well in a team, deliver strong customer service, and juggle changing priorities.

Education and experience

A high school diploma or equivalent is required. An advanced degree or HR certification is preferred. The employer is seeking someone with 2 to 3 years of experience in human resources. Experience administering HRIS systems and handling full-cycle recruiting is preferred.

Benefits

• Up to 3 weeks of PTO in the first year, plus 6 paid holidays and 1 floating holiday each year.
• Employee Stock Ownership Program (ESOP) and 401(k).
• Medical coverage with up to a $500 employer HSA contribution.
• Dental insurance.
• Company-paid life insurance, with optional supplemental coverage.
• Short-term and long-term disability insurance.
• Free annual eye exam and glasses.