Administrative Assistant

About Ochsner Rehabilitation Hospital

Ochsner Rehabilitation Hospital, located in New Orleans, LA, is a joint venture affiliated with Select Medical. The hospital specializes in inpatient rehabilitation care for individuals facing brain injuries, spinal cord injuries, neurological disorders, orthopedic conditions, amputations, and multiple traumas. Our commitment is to provide outstanding and compassionate care addressing patients' medical, physical, emotional, and vocational needs.

Position Overview and Benefits

This is a full-time position with a Monday to Friday schedule. Our organization supports employee career development and wellness, offering a comprehensive orientation program to ease new hires into their roles. Full-time staff enjoy generous paid time off and sick leave, extensive medical, prescription, vision, dental, and employee assistance benefits. Additionally, employees have access to a company-matching 401(k) retirement plan along with life and disability insurance protections. Join a dedicated team of over 44,000 professionals making a meaningful impact on patient care.

Responsibilities

• Draft various types of correspondence, reports, memoranda, and records as requested; prepare computer spreadsheets as needed.
• Initiate written communications or reports on behalf of the Hospital CEO.
• Answer phone calls, screen incoming calls, and greet visitors of the Hospital CEO.
• Carry out routine administrative tasks and basic problem-solving to support responsibilities.
• Assemble and mail meeting packets for the facility.
• Prepare quarterly reports monitoring patient complaints and feedback from patient and employee focus groups.
• Attend administrative meetings, record minutes, transcribe and distribute them to relevant participants.
• Distribute various reports and perform photocopying duties as required.
• Provide clerical and administrative support to multiple departments reporting directly to the Hospital CEO.
• Coordinate scheduling for all Facility Management Team Meetings and other necessary meetings; produce and distribute event orders and reminders for these meetings.
• Receive and sort all incoming mail, screen correspondence, and in the absence of the CEO, refer urgent matters to appropriate departments.
• Manage and distribute petty cash for the facility when requested.
• Handle sensitive and confidential information with utmost professionalism and discretion.

Qualifications

• Minimum qualification: High school diploma or equivalent.
• Required proficiency in multiple computer applications and software programs.
• Prior experience working in an administrative capacity is necessary.
• Preferred qualifications include an Associate’s Degree or relevant coursework and certifications.