Assistant Manager - Export and Import Operations

About the Role

The Assistant Manager will play a crucial role in ensuring smooth, accurate management of export and import documentation and logistics. This position involves overseeing compliance with international trade regulations, customs laws, and company financial policies, as well as managing government incentive schemes effectively.

Key Responsibilities

• Oversee complete export documentation and operational processes for air and sea shipments.
• Communicate both tentative and confirmed shipping schedules to international customers.
• Coordinate timely container arrangement at manufacturing sites for cargo loading, managing gate-ins and sailings according to plan.
• Liaise with transporters, shipping companies, Agents, Customs House Agents (CHAs), surveyors, Container Freight Stations (CFS), ports, and regulatory authorities to meet departmental turnaround times.
• Handle all pre-shipment and post-shipment export paperwork and documentation.
• Ensure customs clearance and gate-ins are completed ahead of port or airport cutoff times.
• Prepare and verify shipping documents, obtain necessary approvals, and guarantee error-free Shipping Bill filings.
• Monitor shipments vigilantly to avoid detention, demurrage, or additional charges at port or CFS.
• Track Electronic General Manifest (EGM) closure, Drawback (DBK), RoDTEP claims, electronic Bank Realisation Certificate (e-BRC), and Electronic Online Duty Credit Scheme (EODCs).
• Ensure prompt receipt of government subsidies and export incentives.
• Manage vendor invoice processing, payment reconciliation, and ensure timely settlements with vendors.
• Coordinate with banks and finance departments for closure of the Export Data Processing and Monitoring System (EDPMS).
• Maintain comprehensive and accurate export records using cloud-based platforms.
• Demonstrate knowledge of government schemes including Advance Authorisation, EPCG, and Maintenance of Export Obligations against Supplies of Imported and Indigenous Raw Materials (MOOWR) is considered advantageous.
• Ensure adherence to regulations set by Director General of Foreign Trade (DGFT), Customs, and other export-related authorities.

Preferred Profile

• Proven experience in export and import documentation, operations, and understanding of subsidy and incentive schemes.
• Graduate degree holder with knowledge of Foreign Trade Policy (FTP) and possess export-import certification.
• Minimum of six years’ practical experience managing export-import operations and government subsidy programs.