Document Controller

About Zutari

Zutari is a management-owned engineering and advisory company with over 90 years of experience delivering innovative, human-focused solutions. We are trusted by governments, private sector clients, and communities across the Middle East and Africa. Our mission centers around co-creating sustainable engineering solutions that enhance lives and build resilient infrastructure for future generations. Diversity and inclusion are core values at Zutari, where collaboration drives our impactful engineering efforts.

Role Overview

This position is based fully on-site at project locations, requiring close cooperation with multidisciplinary teams to ensure efficient document management and seamless communication throughout projects.

Key Responsibilities

• Set up and oversee tailored Document Management Systems for projects, aligning with client specifications and project needs.
• Develop and communicate document control strategies and procedures to relevant stakeholders.
• Maintain strict adherence to document control standards and governance policies.
• Guide team members on document control workflows and best practices.
• Conduct user training and provide continuous support for Electronic Document Management Systems.
• Ensure consistent document formatting, correct numbering sequences, revision management, and workflow tracking.
• Manage document distribution and coordinate review and approval processes both internally and externally.
• Keep document registers updated and maintain traceability with electronic audit trails.
• Track documentation from contractors, vendors, and suppliers, ensuring records accuracy.
• Provide timely reporting on documentation status and project milestones.
• Assist with project closeout by assembling comprehensive handover documentation.
• Handle drawing issuance and contribute to quality audits and compliance verifications.
• Preserve document integrity and version control, even under tight deadlines and shifting priorities.

Required Qualifications and Experience

• At least 2 years’ experience in document control within engineering, construction, or infrastructure sectors.
• Fluent in English, both written and spoken.
• Good understanding of project and document control frameworks and tools.
• Proficient in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
• Experience with EDMS platforms (e.g., Aconex, ProjectWise, Key360) is highly advantageous.
• Availability to work full-time onsite at project sites.

Preferred Qualifications

• Degree in Business Administration, Project Management, or similar disciplines.
• Background in administrative roles, data entry, or document coordination.
• Knowledge of document control in large-scale infrastructure or engineering consulting contexts.

Core Skills and Personal Attributes

• Exceptional organizational skills with attention to detail and ability to juggle multiple projects.
• Collaborative team player with strong communication and interpersonal skills.
• Self-driven, accountable, and able to work autonomously.
• Analytical problem-solver with a proactive attitude towards challenges.
• Effective communicator with both technical and non-technical stakeholders.
• Culturally aware and adaptable in diverse environments.
• Committed to workplace safety and ongoing improvement.

Diversity and Inclusion

We value a workforce that reflects diverse backgrounds and perspectives. Zutari is committed to equal employment opportunities and endeavors to eliminate all forms of discrimination in its recruitment and workplace practices.