المسمى الوظيفي

About the Role

We are seeking a seasoned Executive Assistant with 3 to 5 years of experience to provide comprehensive support to the Chief of Staff and CEO at a rapidly expanding, venture-backed coaching platform that recently achieved $15 million in annual recurring revenue. This pivotal position acts as the operational core within an agile early-stage company, managing vital functions such as communications, calendars, financial transactions, and event coordination, with significant potential for growth alongside the company's development.

Key Responsibilities

Oversee scheduling and email management for the CEO and Chief of Staff, including composing professional emails on the CEO’s behalf.
Maintain and nurture relationships between clients and coaches by facilitating communications, organizing introductions, and distributing necessary information.
Administer invoice operations and payment procedures, including issuing invoices, tracking collections, and processing payments to coaches.
Coordinate and execute monthly events, liaising with venues, airlines, and managing attendees.
Perform various administrative duties such as organizing tax documentation and managing the CRM system (Attio).

Candidate Requirements

Between 3 and 5 years of Executive Assistant experience, specifically within early to mid-stage startup environments (Seed to Series C), with no extensive corporate-only background.
Exceptional written communication abilities, capable of drafting polished emails and representing the company professionally externally.
Highly self-motivated, quick learner, and able to operate independently without significant guidance.
Located in or willing to relocate to the New York City area and able to commit to working onsite five days a week in Brooklyn.
Stable employment history without frequent short-term job changes (no multiple roles under 12 months).

Preferred Experience and Skills

Proven track record supporting C-suite executives at early-stage startups (Seed to Series D).
Experience handling invoices, payments, or basic accounting tasks.
Skilled in planning events and managing logistics.
Familiar with CRM platforms such as Attio or HubSpot and process automation tools.

Additional Information

Relocation support and visa sponsorship are available.
Firm commitment to equal employment opportunity without discrimination based on any legally protected statuses.

Executive Assistant