Executive Assistant

About the Role

We are seeking a highly capable Executive Assistant to join a dynamic and collaborative organization located in downtown Toronto, just a short walk from Union Station. This position offers a salary range of 72000 to 77000 CAD, along with comprehensive benefits, three weeks of vacation, personal days, and an excellent pension plan. The role involves working onsite approximately two days per week.

Key Responsibilities

• Manage multiple executives' calendars by scheduling and rescheduling meetings and appointments to align with their priorities.
• Coordinate travel arrangements including flights, accommodations, and ground transportation, and prepare detailed travel itineraries.
• Handle administrative duties such as managing correspondence, emails, official documents, and booking meeting rooms.
• Draft and edit various types of correspondence.
• Assist in organizing company events.
• Oversee expense reports and perform expense reconciliation.
• Participate in special projects and handle other ad hoc tasks as needed.

Qualifications and Skills

• Between two to four or more years of experience as an Executive Assistant supporting two to three busy executives.
• Proven experience handling administrative tasks in a service-oriented workplace.
• Strong time management skills with the ability to multitask and effectively prioritize competing demands.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office tools including Word, Excel, PowerPoint, and Outlook, particularly for scheduling purposes.
• Collaborative and team-focused mindset with a genuine willingness to assist others.
• Highly accurate, detail-conscious, and possessing a robust work ethic.
• Enthusiastic about learning new methods and contributing innovative ideas.