Executive Officer

Role Overview

The Executive Officer will deliver high-caliber, confidential administrative and executive support to the Executive Manager, aligning efforts with the strategic objectives of FSQ.

Key Responsibilities

• Provide confidential, professional, ethical, and efficient executive assistance to the Executive Manager ensuring smooth office operations.
• Manage accurate communication by tracking correspondence and maintaining confidential, high-standard records compliant with legislative requirements.
• Deliver timely and high-quality administrative support under strict deadlines to empower the Executive Manager in fulfilling their duties.
• Build and sustain effective connections with FSQ staff, departmental teams, government bodies, and external stakeholders to facilitate prompt service delivery.
• Oversee quality control of the Executive Manager’s meetings including the preparation, prioritization, and follow-up of agendas, briefs, and related documentation.
• Create, maintain, and periodically review comprehensive administrative systems and procedures covering financial, human resource, filing, and records management to drive operational effectiveness.
• Exercise discretion to resolve conflicting demands, autonomously redirecting issues within set boundaries on behalf of the Executive Manager.
• Perform additional tasks as required to support the operational needs of the Executive Manager.

Additional Information

Applications submitted will remain active for a period of 12 months.

Occupational Group

Administration