HR & Payroll Administrator

About Mevotech

Mevotech is a prominent North American aftermarket auto parts provider, with over 40 years devoted to driveline, steering, and suspension components. We pride ourselves on engineering quality, innovation, and exceptional customer service, earning recognition as one of Canada's Best Managed Companies. Join us to take your career to a new level in a thriving company.

Position Summary

Reporting to the Manager of Total Rewards & Disability Management, the HR & Payroll Administrator will manage daily HR operations and payroll functions within a fast-evolving organization. This position demands attention to detail and involves coordination of employee programs, maintaining precise records, supporting payroll workflows, and serving as a reliable contact for employees and supervisors. Tasks include upholding accurate employee and payroll data, prompt reporting, compliance with payroll and employment standards, and fostering positive employee experiences from onboarding through offboarding.

Primary Duties and Responsibilities

• Serve as the first point of contact for HR administrative support, addressing queries related to HR, payroll, benefits, attendance, documentation, and policies.
• Administer employee lifecycle processes such as recruitment support, onboarding, orientation, personnel changes, transfers, leaves of absence, terminations, and separations.
• Ensure employee files, HR documentation, organizational charts, invoices, and sensitive information are accurately maintained per compliance and privacy rules.
• Input and update workforce data in ADP, HRIS, payroll, and time tracking platforms, managing new hires, status changes, compensation adjustments, and terminations.
• Generate a range of reports including HR, payroll, workforce analytics, headcount, overtime, leave balances, union contributions, and data summaries for various stakeholders.
• Support benefits management, employee communication, engagement initiatives, recognition programs, company events, wellness activities, and HR-related projects.
• Manage electronic timekeeping functions, including employee profile setup, timesheet monitoring, attendance review, approved hours tracking, and integration with payroll.
• Oversee garnishment processes including calculations, remittance, documentation, tracking, and handling inquiries from employees or agencies.
• Ensure compliance with employment laws, payroll standards, company policies, collective agreements, recordkeeping, confidentiality, and HR best practices.
• Provide general administrative assistance to the HR team such as document preparation, data input, reporting, file upkeep, invoice processing, and temporary payroll support.
• Support bi-weekly payroll cycles by verifying timesheets, payroll entries, employee data changes, earnings, deductions, and relevant documentation.
• Validate payroll accuracy and completeness, covering overtime, shift premiums, vacation, sick days, leaves, statutory holidays, and other inputs.
• Investigate and resolve discrepancies related to payroll, timekeeping, attendance, pay concerns, and benefits in collaboration with employees, managers, and HR colleagues.
• Maintain payroll records securely and prepare for audits, adhering to confidentiality and payroll legislation.
• Produce payroll and workforce reports (time, attendance, labor, overtime, leave balances, union data) as needed.
• Manage payroll-related employee data changes including new hires, terminations, transfers, compensation updates, banking details, tax information, and benefits deductions within ADP and associated systems.
• Coordinate timekeeping updates, timesheet approvals, scheduling, attendance tracking, and seamless payroll data transfers.
• Administer employee garnishments and related deductions with proper scheduling, documentation, and inquiry handling.
• Deliver payroll customer service support to both hourly and salaried staff ensuring prompt and accurate responses regarding payroll, benefits, and attendance.
• Provide backup assistance for Canadian and U.S. salaried payroll processes, audit preparations, year-end tasks, and payroll reconciliation during team member absences.

Qualifications

• A post-secondary degree or diploma in Human Resources, Business Administration, Payroll, or related disciplines, though relevant experience may substitute.
• Experience in HR support roles, payroll coordination, employee recordkeeping, or benefits administration is preferred.
• Familiarity with payroll operations, employment legislation, HR policies, employee data management, and confidential information handling.
• Proficiency in Microsoft Excel, HRIS, payroll systems, timekeeping software, with ADP experience considered an advantage.
• Strong interpersonal skills including communication, customer service, problem-solving, and conflict resolution for both employee and managerial support.
• Exceptional organizational skills with high attention to detail and capacity to juggle multiple tasks under tight deadlines.
• A collaborative, flexible, and service-focused attitude willing to provide backup across HR and payroll activities.

Work Conditions and Physical Requirements

• This role involves a hybrid work setup: four days on-site (Mississauga) and one day remote weekly.
• Standard office environment involving regular computer, phone, and office equipment use.
• Capability to sit and engage in extended computer screen and keyboard activities.
• A fast-paced, deadline-driven workspace demanding accuracy, confidentiality, and responsiveness.
• Occasional travel between company locations in Mississauga and North York may be necessary.