Project Coordinator - Marketing

About Existence

Existence, founded by Rob Dyrdek, operates a Time Creation Platform that transforms how individuals perceive and datafy their time, helping align daily living with intentional life creation. Alongside this, Existence supports Rob's broader philosophy of Time Creationism, including the Time Creationist show. As the company advances toward significant product releases and media launches, it seeks a highly organized Project Coordinator to streamline team efforts and ensure progress.

Role Overview

The Project Coordinator will predominantly manage and coordinate marketing initiatives for Existence, the Time Creationist show, and related launch strategies—approximately 90% focus on marketing tasks initially. The remaining responsibilities include cross-department support, involving consumer and product areas, depending on shifting company priorities. Key duties include maintaining project timelines, organizing critical information and documentation, clarifying decisions, and ensuring deliverables and communication remain on track among internal teams and external partners.

Key Responsibilities

• Manage and maintain marketing schedules, project plans, calendars, and launch tracking tools.
• Provide coordination and support across internal teams, agencies, freelancers, and external collaborators.
• Convert meetings and discussions into precise action items, owners, deadlines, and decisions.
• Keep marketing briefs, creative assets, feedback, approvals, and shared documentation current and organized.
• Effectively communicate project statuses, changes, and potential risks to stakeholders.
• Oversee marketing activities related to content, social media, media relations, PR, and launch deliverables for Existence and the Time Creationist show.
• Assist in campaign execution, including reporting, research, and other day-to-day marketing support.

Qualifications

• Three to five years’ experience in marketing, project coordination, account management, production, operations, or comparable roles.
• Adaptability to work across various departments beyond marketing when required by company priorities.
• Proven experience in developing or enhancing processes in less structured environments.
• Strong organizational capabilities with meticulous attention to detail.
• Excellent written and verbal communication skills demonstrated professionally.
• Ability to concurrently manage multiple projects and meet deadlines.
• Reliable in following through and completing tasks effectively.
• Confident communicator capable of engaging with teams and senior leadership.
• Sound judgment to discern when to resolve issues independently or escalate appropriately.
• Ability to thrive in a dynamic setting where priorities may swiftly change.
• Familiarity with project and communication tools such as Asana, Monday.com, Notion, Slack, and Google Workspace.

Additional Information

This role suits an individual early in their professional journey but stands out due to their dependability and proactive mindset. The ideal candidate exhibits a keen sense for details, questions thoughtfully, and takes initiative beyond following established procedures—contributing to building and improving workflows where needed, rather than waiting for direction.