Accounts Assistant

Job Overview

We are seeking an Accounts Assistant to join our team in Singapore. The role involves managing Accounts Payable functions, ensuring accurate invoice processing, payment preparation, and maintaining supplier account records. This position requires collaboration with various teams and vendors, along with supporting month-end and audit procedures.

Key Responsibilities

• Manage daily Accounts Payable activities including invoice processing and payment scheduling.
• Cross-check supplier invoices against purchase orders, delivery notes, and related documentation.
• Ensure payments are processed on time with appropriate authorization.
• Maintain payment schedules, cash books, and supplier account ledgers.
• Conduct monthly reconciliations of supplier statements and resolve inconsistencies.
• Track outstanding invoices and coordinate follow-ups with suppliers and internal teams.
• Provide assistance with GST submissions, bank reconciliations, and monthly closing tasks.
• Coordinate with suppliers, project personnel, and departments regarding accounts and payments.
• Organize and maintain accounting documents aligned with company policies.
• Support both external and internal audits by compiling necessary documentation.
• Offer administrative and accounting assistance and perform additional duties as needed.

Qualifications and Skills

• Diploma in Accounting, Finance, or related field is required.
• At least 1 to 3 years’ experience in accounting, preferably within construction or project-centric sectors.
• Understanding of construction accounting, including supplier invoicing, project costs, progress claims, and subcontractor payments is advantageous.
• Knowledge of Singapore GST regulations and fundamental accounting principles.
• Proficiency in Microsoft Excel along with accounting software or ERP platforms.
• Excellent numerical skills with strong attention to detail and precision.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.
• Effective communication and interpersonal skills for liaising with suppliers, subcontractors, and internal stakeholders.
• Responsible, well-organized, proactive, and capable of working both independently and collaboratively.
• Open to learning and adapting to new systems and workflows.