Document Controller

About the company

SICIM is a family-run organisation headquartered in Parma, with an Engineering and Procurement Hub in Milan. For more than 60 years, the company has delivered large-scale energy projects. With operations in over 20 countries across four continents and a workforce of more than 10,000 people, SICIM specialises in EPC (Engineering, Procurement, Construction) services and supports customers in building sustainable infrastructure and facilities that contribute to the energy transition.

Role overview

SICIM is hiring a Document Controller for one of its projects in Germany. In this position, you will oversee the handling, control, and circulation of technical and project records across the relevant teams. Your work will ensure that documents are prepared, checked, approved, shared, and stored according to company procedures and project-specific standards.

You will also be responsible for protecting the accuracy, audit trail, and confidentiality of all records, while making sure internal and external stakeholders always access the most current approved versions. In addition, the role helps improve and standardise document management practices between headquarters and local offices.

Key duties

• Receive, log, send out, and file technical and project documents.
• Apply correct numbering, revision tracking, and metadata rules as defined by company or project procedures.
• Check document formatting, consistency, and compliance before sharing them internally or externally.
• Prepare and manage transmittals so documentation reaches the right stakeholders on time.
• Maintain the Document Management System (DMS) and contribute to its ongoing improvement.
• Preserve complete traceability for revisions and approval workflows across project documentation.
• Work with Project Engineers, Lead Engineers, and the Procurement Department to keep document flow efficient and timely.
• Coordinate document control tasks with local offices and construction teams while aligning with corporate standards.
• Assist in audits by supplying controlled and traceable records.
• Encourage document control awareness and compliance within engineering and project teams.

Requirements

• Strong command of both German and English.
• Prior experience working on pipeline projects.
• High attention to detail and strong organisational skills.

Additional information

Applicants must include consent for the processing of personal data in line with EU Regulation No. 2016/679 (GDPR) when submitting their CV. The opportunity is open to all genders in accordance with Laws 903/77 and 125/91.