Executive Assistant - ExcelHer Program

About the ExcelHer Program

Volvo Group India presents the ExcelHer career returnship initiative to support skilled professionals aiming to resume their careers after a break of at least one year. This program is inclusive of all genders and offers a nine-month placement with opportunities for professional growth, mentorship from senior leaders, and experience across diverse teams and functions.

Role Overview

The Executive Assistant will provide comprehensive support to the Vice President by managing schedules, coordinating projects, handling confidential materials, and facilitating communication and event planning. The role focuses on enhancing strategic coordination, project oversight, and effective communication within a technologically advanced and fast-paced environment.

Key Responsibilities

• Attend key meetings with the VP, take detailed notes, and ensure timely follow-up of action items.
• Manage complex calendar scheduling, coordinate meetings across multiple time zones, and prioritize commitments.
• Maintain confidentiality in handling sensitive documents and information.
• Monitor technology project timelines, deliverables, and budgets, assisting with financial tracking.
• Conduct research and prepare materials for presentations, proposals, and strategic planning activities.
• Support planning and execution of cross-department projects aligned with executive goals.
• Coordinate communication and resources to maintain project progression and provide leadership with status updates.
• Draft and refine executive correspondence, reports, and presentation materials.
• Organize internal and external meetings, workshops, and events, preparing agendas and managing follow-ups.
• Manage occasional travel arrangements including flights, accommodations, and ground transport to align with policies and budgets.

Qualifications and Skills

• Minimum of five years’ experience in an Executive Assistant or Chief of Staff capacity, preferably within technology or automotive sectors.
• Exceptional organizational, time management, and multitasking abilities with keen attention to detail.
• High discretion and professionalism in managing confidential information.
• Strong written and verbal communication capabilities.
• Proficiency in Microsoft Office, Google Workspace, and project management tools such as Asana or Monday.com.
• Ability to independently prioritize and adapt swiftly under pressure.
• Strategic mindset with proactivity and solution orientation.
• High emotional intelligence and interpersonal skills for effective stakeholder engagement.
• Sound judgment with capacity for decision-making amid limited data.

Additional Information

This position is based in Bangalore and is part of Volvo Group's commitment to sustainable transportation solutions. Applicants must apply via appropriate channels; email applications will not be accepted due to data privacy considerations.

Volvo Group is dedicated to fostering an inclusive culture that empowers its diverse workforce of nearly 100,000 employees worldwide, offering a collaborative environment to innovate and contribute towards a more sustainable future.