Executive Assistant

Job Summary

This role offers senior-level administrative support to help keep development, leasing, and expansion work running efficiently across a retail network. The position calls for strong planning abilities, sound judgment, discretion, and the capacity to juggle several priorities in a busy retail setting.

Key Responsibilities

• Keep schedules, meetings, travel plans, and communications organized and up to date.
• Draft presentations, reports, meeting agendas, and minutes, then monitor follow-up actions.
• Liaise with teams across Leasing, Property Development, Projects, Operations, Finance, as well as outside partners.
• Follow the status of new store launches, renovation work, and property-related initiatives.
• File, maintain, and arrange contracts, property records, and sensitive documents.
• Watch project schedules and share regular progress reports.
• Assist with budget monitoring, paperwork, and administrative tasks tied to property operations.
• Handle additional executive and administrative duties as required.

Qualifications

• A bachelor's degree in Business Administration or a related discipline is required.
• Between 3 and 6 years of experience supporting senior leaders as an Executive Assistant, ideally in retail, real estate, or property management.
• Strong working knowledge of Microsoft Office tools, including Excel, PowerPoint, Word, and Outlook.
• Excellent skills in organization, communication, and time management.
• Careful attention to detail and the ability to manage confidential information appropriately.
• English fluency is required; Arabic is considered an advantage.
• Must be comfortable working in a fast-moving environment with tight deadlines and several competing priorities.

Additional Information

This is a full-time, on-site role based in Jeddah, Makkah, Saudi Arabia.