Executive Coordinator

Role Overview

We are searching for an Executive Coordinator to provide dedicated support to the Global Chief Financial Officer and Company Secretary of a growing, privately held company with operations in Australia, Canada, the US, and the UK. This is an excellent opportunity for individuals from various professional backgrounds such as hospitality, retail, administration, logistics, operations, or project coordination who have demonstrated dependable performance, sound judgment, and excellent organizational skills in fast-moving environments.

Key Responsibilities

• Provide comprehensive administrative support and coordination for the Global CFO and Company Secretary.
• Manage a dynamic international calendar, balancing multiple priorities across different time zones.
• Coordinate detailed travel plans including international trips, accommodations, and related logistics.
• Support inbox management and draft official communications on behalf of the CFO.
• Develop and maintain effective relationships with both internal teams and external contacts acting as a primary liaison.
• Handle documentation and records with utmost accuracy, confidentiality, and discretion.
• Drive continuous process improvements, especially through leveraging digital solutions and AI technology.

Candidate Profile

• Experience juggling multiple priorities, possibly from roles in administration, customer service, operations, or team support, seeking growth into a strategic coordination position.
• Ability to remain organized under pressure and communicate clearly with senior stakeholders.
• Proven track record of reliability and growth in high-paced work environments.
• Strong attention to detail and adeptness at managing competing demands.
• Emotional intelligence for interacting smoothly with diverse stakeholders.
• Proficient in Microsoft Office suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Proactive, solution-oriented mindset with a strong sense of responsibility.
• Open curiosity towards adopting new technologies and AI for workflow enhancement.
• Exhibits professionalism, discretion, and sound decision-making consistently.

While formal qualifications in Business Administration or related fields are beneficial, they are not mandatory.

Benefits and Work Environment

• Critical role supporting an influential senior leader in an expanding international company.
• Opportunity to gain insight into executive-level decision-making and global operations.
• Flexible hybrid work arrangements with a primary location in Dandenong South and options to work from home or Mount Eliza.
• Empowerment to shape and modernize the execution of the CFO's office, including integration of advanced tools and systems.

Additional Information

Our hiring process may utilize AI-assisted tools to streamline resume review and application assessment under human oversight. Final recruitment decisions remain with human assessors. For inquiries about personal data usage during recruitment, please contact us.