Operations Assistant

About Ventós Group

Ventós Group operates internationally specializing in distributing ingredients such as Essential Oils and Aroma Chemicals for the Flavors & Fragrances Industry. Headquartered in Barcelona, Spain, the company has established a strong global presence through reliability, quality, and long-term customer relationships. The Singapore subsidiary, Ventós-Vos Pte. Ltd., facilitates operations throughout the Asia-Pacific region.

Role Overview

We are seeking an Operations Assistant to enhance our team in Singapore, supporting daily warehouse and logistics activities.

Key Responsibilities

• Offer administrative assistance for daily warehouse and logistics operations.
• Prepare, handle, and maintain documentation related to goods receipts, delivery orders, shipping, and inventory.
• Keep operational data current and precise within the ERP system.
• Assist with inbound and outbound warehouse tasks, ensuring documentation accuracy and completion.
• Support inventory management, including stock movements, adjustments, and periodic counting.
• Document and manage operational issues like stock discrepancies, damage, delivery delays, or documentation mistakes, escalating concerns when necessary.
• Collaborate closely with warehouse staff, Customer Service, and logistics providers to ensure smooth workflows.
• Generate reports, spreadsheets, and other operational documents needed by the Operations team.
• Maintain well-organized records of warehouse, logistics, and shipping paperwork.
• Ensure adherence to company procedures, documentation standards, and internal controls.
• Provide general administrative support to the Operations Manager and team.

Qualifications & Skills

• Possess a diploma or an equivalent qualification.
• Previous experience in administrative, logistics, warehouse support, or operations-related roles is beneficial.
• Proficient with Microsoft Office tools, particularly Excel.
• Experienced in working with ERP systems; familiarity with Microsoft Dynamics Business Central is a plus.
• Strong organizational and administrative capabilities with careful attention to details.
• Adept at managing multiple priorities and meeting deadlines in a dynamic setting.
• Effective communication skills in English, both written and verbal.

Application Encouragement

If your background aligns with this opportunity and you seek a challenging and rewarding role, we encourage you to submit your application outlining why you are a good fit.