Purchase Coordinator

About Al Marwan Group

Established in 1978, Al Marwan Group is a multifaceted organization operating in sectors including construction, heavy machinery, Oil & Gas, real estate development, and hospitality across the GCC region. The company functions through various subsidiaries and business units, providing comprehensive solutions backed by deep operational know-how and a strong local presence.

Job Overview

The Purchase Coordinator position involves overseeing procurement activities, evaluating purchase needs, liaising with suppliers, preparing technical and commercial evaluations, supporting purchase order generation, and ensuring timely delivery of materials and services in line with specified quality standards and project requirements.

Key Responsibilities

• Assess purchase requests and technical specifications before initiating supplier communications.
• Engage with suppliers to gather quotations, technical details, and commercial offers.
• Collect and analyze quotations based on managerial directives and site necessities.
• Organize sample approvals involving management, site, and store teams as needed.
• Create detailed comparison sheets covering brand specifics, quality criteria, pricing, payment and delivery terms, warranty information, and past supplier performance.
• Prepare purchase orders following final management approval.
• Coordinate with sites and stores to verify that received materials meet approved standards.
• Monitor supplier order statuses, delivery timelines, and required documentation.
• Support various service contracts, including maintenance for camps and offices, firefighting, cleaning, elevator upkeep, pest control, water supply, waste disposal, and other services.
• Assist in defining repair and upkeep requirements for equipment such as power tools, generators, pumps, fuel meters, and electrical apparatus.
• Perform additional procurement-related tasks as assigned by the Procurement Manager.

Required Qualifications & Skills

• Diploma, degree, or technical certification from an accredited institution.
• At least 3 years of relevant experience in purchasing, procurement coordination, or technical administration.
• Solid technical knowledge enabling review and appraisal of product specifications.
• Proficient in MS Office and skilled in documentation and reporting.
• Strong command of English, both written and spoken.
• Competent in preparing professional comparison analyses, reports, purchase documentation, and procurement records.
• Prior procurement experience with supplier relations and purchase processes is beneficial.
• Capability to work effectively under pressure, manage multiple tasks, and address urgent demands.
• Excellent coordination abilities with suppliers, site and store personnel, and internal teams.
• Collaborative team member with a proactive, accountable, and solution-driven work style.