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About Pinnacle Method Consulting and Zirtual

Pinnacle Method Consulting is dedicated to helping job seekers reach their highest career potential by connecting them with top-tier job opportunities. This organization does not function as a staffing agency; instead, it carefully sources and verifies roles from reputable employers. Zirtual, affiliated with Pinnacle Method, is a company focused on work-life balance by providing clients with skilled remote Executive Assistants to support both personal and professional demands.

Role Overview

The Executive Assistant serves as a crucial member of the Zirtual team, acting as the primary contact for assigned clients. The role requires independent work combined with guidance from an Account Supervisor who supports client communication, quality assurance, and adjustment planning. This position involves managing complex schedules, communications, and daily tasks to streamline client workflows, anticipate needs, and ensure precise and timely task completion.

Key Responsibilities

Manage and coordinate complex calendars and appointments across multiple time zones, resolving scheduling conflicts proactively.
Monitor client inboxes, draft and respond to emails, prioritize communications, and facilitate efficient follow-up.
Prepare documents, presentations, reports, and support project coordination and task monitoring.
Research and arrange travel plans including flights, lodging, transportation, and create detailed itineraries; coordinate meetings and events virtually or in-person.
Support daily business operations, conduct research, gather information, and identify ways to improve processes and operational efficiency.
Respond to communications within two hours and send weekly usage reports to clients while keeping detailed profiles updated.

Candidate Requirements

Exceptional organizational skills and time management ability.
Strong written and verbal communication skills with high detail orientation.
Capability to manage multiple clients and meet deadlines effectively.
Resourceful, proactive, and solution-focused approach to work.
Ability to work independently in a remote environment.
Preferred bilingual abilities in English/French and/or Spanish.
Experience assisting executives, entrepreneurs, or small business owners is an advantage.
Associate's or Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
Two to four years or more experience as an Executive Assistant or similar administrative role, preferably supporting multiple clients.
Typing speed of 50 words per minute with accuracy.

Technical Proficiencies

Proficiency in Google Workspace and Microsoft Office suites.
Experienced with calendar management tools such as Google Calendar and Outlook.
Familiarity with project management and CRM platforms like Asana, Trello, ClickUp, Zoho, or Salesforce.
Skilled at using communication tools including Slack, Zoom, and Microsoft Teams.

Work Prerequisites

Reliable computer, phone, and high-speed internet connection.
Professionalism and ability to maintain client confidentiality.
Availability to work during business hours (PST or EST, Monday through Friday), with schedules agreed upon individually with clients.
Position open only to residents of the United States or Canada as an independent contractor role.

Compensation and Additional Information

This independent contractor role offers compensation based on a percentage of the monthly client plans. Average monthly income typically ranges between $1,500 and $3,800 depending on the client portfolio.

Important Notice on Recruitment Fraud

Zirtual is vigilant against recruitment scams involving impersonation and fraudulent offers. Candidates are urged to ensure the authenticity and security of communications during the hiring process.

Remote Virtual Executive Assistant