Administrative Assistant

About the Role

We are looking for a proactive and adaptable Administrative Assistant to provide efficient support to the Finance Leadership Team (FLT). This position plays a key role in facilitating daily operations and coordination among global stakeholders, ensuring smooth and organized workflows. It is a junior-level, flexible role offering exposure to global teams and a variety of evolving responsibilities.

Work Model

This is primarily an office-based position to foster close collaboration and team alignment, though it allows for remote work approximately 20% of the time (typically one day per week).

Key Responsibilities

• Manage administrative tasks for FLT members including calendar scheduling, meeting coordination, travel arrangements, and expense management.
• Coordinate interactions across international teams located in Europe, India, and the US to ensure seamless communication and scheduling.
• Organize internal meetings, workshops, leadership events, handling logistics, agenda setting, and follow-up actions.
• Maintain and organize documentation such as SharePoint files, trackers, and team records with emphasis on accuracy and accessibility.
• Support onboarding and offboarding procedures as well as other general team coordination activities.
• Monitor key activities such as travel itineraries, leadership visits, and action item tracking to ensure timely completion.
• Provide flexible, on-demand administrative assistance to Finance and broader teams based on business requirements.
• Assist with administrative processes connected to withholding tax (WHT) documentation under guidance.
• Support GBSO administrative activities during transition phases, ensuring continuity and smooth handover.
• Serve as a reliable point of contact for administrative matters within supported teams.

Candidate Profile

• Experience in administrative, coordination, or support roles, ideally within corporate or global organizations.
• Excellent organizational and coordination abilities, with strong focus on detail and accuracy.
• Proactive and flexible approach capable of managing shifting priorities effectively.
• Strong written and verbal communication skills for engaging with international stakeholders.
• Comfortable working in multicultural environments across multiple time zones.
• Good command of Microsoft Office applications including Outlook, Excel, PowerPoint, and Teams.
• Basic knowledge of travel coordination, expense processing, and meeting logistics.
• Team-oriented, service-focused mindset with willingness to assist across a broad range of activities.

About Lonza

Lonza is a global company with over 30 sites on five continents. Our connected teams collaborate daily to manufacture the medicines of the future. We embody values of Collaboration, Accountability, Excellence, Passion, and Integrity. We foster an inclusive workplace that values diverse perspectives and ideas, aiming to positively impact millions of lives through innovation.

Benefits and Culture

• Dynamic and agile career environment offering exposure to global team collaborations.
• An ethical and inclusive workplace prioritizing teamwork.
• Opportunities for direct work with senior leadership and gaining business insights.
• A flexible role with diverse responsibilities fostering professional growth.
• Competitive compensation aligned with performance.
• Multiple benefits tailored to roles and location (full details on company website).