Administrative Assistant, Strategy

About Universal Music Group

Universal Music Group (UMG) is the leading global music company, committed to artistry, innovation, and entrepreneurship. Operating across more than 60 countries, UMG encompasses businesses in recorded music, music publishing, merchandising, and audiovisual content. The company is dedicated to discovering, developing, and promoting recording artists and songwriters, delivering acclaimed and commercially successful music worldwide.

Primary Responsibilities

• Deliver high-level administrative support to the Chief Strategy Officer, including managing a complex calendar, organizing meetings, arranging travel, and handling expense reports.
• Assist Advertising, Creator, and Content Network leadership teams with their everyday administrative needs.
• Organize meetings coordinating multiple departments, labels, and external collaborators while managing shifting priorities and overlapping schedules.
• Maintain and update tracking sheets for Content, Creator, and Advertising campaigns.
• Prepare agendas, meeting materials, and follow-up tasks for executive meetings and strategic projects.
• Ensure accurate and timely processing of expense reports and invoices.
• Monitor department budgets, manage vendor documentation, purchase orders, and other administrative paperwork as required.
• Support the planning of team meetings, offsite events, executive presentations, and special occasions.
• Provide additional administrative and project assistance as business priorities evolve.

Candidate Qualifications

• 1 to 2+ years of experience in executive or administrative assistance, preferably within music, media, entertainment, advertising, or similar fast-paced corporate environments.
• Exceptional organizational skills with the ability to prioritize and manage multiple projects effectively.
• Excellent written and verbal communication capabilities.
• Meticulous attention to detail and strong follow-through on tasks.
• High levels of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office suite (Outlook, PowerPoint, Excel, Word) and Google Workspace.
• Experience coordinating complex executive calendars and travel logistics.
• Ability to work independently and collaboratively across various teams.
• Positive, adaptable demeanor with a proactive, service-focused approach.
• Capable of maintaining composure under pressure and adjusting to changing priorities smoothly.
• A passion for music, culture, digital media, and innovation.

Benefits and Perks

• Comprehensive healthcare coverage including medical, dental, and vision plans.
• Full coverage for outpatient in-network mental health services.
• Fertility treatment coverage available for eligible plan participants.
• Wellbeing reimbursements up to $720 annually for fitness, spa, meal services, travel, and more.
• Student loan repayment assistance and tuition reimbursement programs.
• 401(k) plan featuring 100% immediate vesting on the first 5% of personal contributions plus additional company contributions.
• Flexible paid time off policies including:
• Flexible PTO for exempt employees.
• 3 weeks PTO for non-exempt employees.
• 2 weeks paid winter break.
• 10 company holidays including Juneteenth and Wellbeing Day.
• Summer Fridays between Memorial Day and Labor Day.
• Generous paid parental leave supporting all types of parents.

Additional Information

UMG is an Equal Opportunity Employer and participates in E-Verify in designated states except California and New York. Employment offers revolve around various factors such as applicant qualifications, experience, education, licenses, and location. The salary range for this position is $40,520 to $45,000 annually.