Assistant to Managing Director

About Osraty for Physio and Rehab

Osraty for Physio and Rehab is a prominent multidisciplinary rehabilitation center located in Dubai. The facility offers a wide range of services such as Physiotherapy, Occupational Therapy, Speech & Language Therapy, ABA Therapy, Psychology, and Special Education. They emphasize high-quality, family-focused care delivered by a cooperative and skilled team.

Role Overview

We are looking for an Assistant to the Managing Director who is extremely organized, forward-thinking, and meticulous. This role involves providing comprehensive administrative and operational assistance to the Managing Director. It is a full-time role based on-site in Dubai. The incumbent will play an essential part in managing daily operations, scheduling, report and presentation preparation, following through on strategic objectives, liaising with departments, and ensuring the Managing Director's directives are efficiently executed.

Primary Duties

• Oversee the Managing Director’s calendar, appointments, meetings, and travel plans.
• Prepare agendas for meetings, record minutes, and track follow-up tasks.
• Create professional correspondence, reports, presentations, and official documentation.
• Collaborate with internal teams to ensure the timely completion of assigned duties.
• Track project progress and provide periodic updates on status.
• Maintain confidential records, files, and documentation in an organized manner.
• Support the compilation of operational reports and management presentations.
• Handle executive communications responsibly and with confidentiality.
• Assist in organizing meetings, events, and company initiatives.
• Perform any other assigned administrative and executive tasks.

Required Qualifications and Skills

• Bachelor's degree in Business Administration or a closely related discipline.
• Two to three years of experience in a similar executive support role such as Executive Assistant or Managing Director Assistant.
• Fluency in English and Arabic with excellent writing and speaking skills.
• Outstanding organizational capabilities and time management skills.
• High level of accuracy with ability to multitask effectively.
• Professional demeanor, discretion, and ability to maintain confidentiality.
• Advanced user of Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Capable of working independently while efficiently coordinating with multiple departments.
• Background in healthcare is favorable but not obligatory.
• Strong problem-solving aptitude with a proactive and solutions-driven approach.