Construction Project Coordinator

About the Role

We are looking for a highly organized Construction Project Coordinator to join our team based in New York City. This role supports multiple executives across various business units, requiring the ability to handle a dynamic and fast-paced environment, anticipate needs proactively, and juggle competing demands efficiently.

Key Responsibilities

• Deliver comprehensive administrative support to several executives, managing multiple priorities and deadlines.
• Oversee intricate and frequently changing calendars, scheduling meetings, calls, and appointments.
• Act as the main liaison for internal and external communications on executives’ behalf.
• Arrange travel plans, itineraries, and manage expense reports.
• Prepare, format, and proofread various business documents such as correspondence, presentations, and reports.
• Maintain confidentiality by organizing secure filing systems for sensitive information.
• Assist with meeting setups, including creating agendas, preparing materials, documenting minutes, and ensuring follow-up on action items.
• Coordinate executive meetings, office functions, and other events.
• Proactively anticipate executives’ scheduling needs and adjust priorities accordingly.
• Compose and edit professional business correspondence with meticulous attention to detail.
• Prepare briefing materials and presentations for executive meetings.
• Ensure seamless communication across departments on behalf of executives.
• Monitor progress on project milestones, ensuring timely completion of action points.
• Provide support for special projects and additional administrative tasks as assigned.

Qualifications

• Minimum of 4 years’ experience supporting senior leaders or executives.
• Demonstrated high-level organizational and time-management skills with great attention to detail.
• Strong written and verbal communication capabilities.
• Proven ability to exercise discretion, sound judgment, and maintain strict confidentiality.
• Proficient in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Effective multitasking skills combined with adaptability to fast-paced work environments.
• Professional demeanor complemented by excellent interpersonal skills.