Executive Assistant

About AECOM

AECOM is a global infrastructure consulting leader focused on helping communities thrive through projects that improve transport, utilities, water access, and urban development. The company works with clients across complex infrastructure challenges and supports the delivery of sustainable, resilient solutions worldwide.

With a global workforce of more than 50,000 professionals, AECOM offers the chance to contribute to meaningful projects that shape communities and create long-term impact.

Role Summary

AECOM is looking for a highly organized and detail-driven Executive Assistant to support senior leaders in Doha, Qatar. This position plays a key role in keeping executive operations running smoothly by handling schedules, coordination, communication, documentation, and day-to-day administrative priorities. The environment is fast-moving and multicultural, so discretion, professionalism, and adaptability are essential.

Key Responsibilities

• Run executive calendars carefully, resolve scheduling conflicts, and align appointments with business priorities and leadership preferences.
• Serve as a communication bridge for internal and external contacts while safeguarding executive availability and confidentiality.
• Arrange local and international travel, including itineraries, accommodation, and other logistics.
• Draft, format, and coordinate presentations, reports, and business correspondence with strong attention to accuracy.
• Support virtual and face-to-face meetings and events, ranging from small discussions to larger conferences.
• Build and maintain administrative tools such as spreadsheets, distribution lists, databases, and tracking systems.
• Handle expenses, purchase orders, invoices, and vendor-related coordination in line with company rules and service agreements.
• Join executive meetings, record minutes, and monitor follow-up actions through to completion.
• Carry out research and basic analysis to assist with executive planning and decision-making.
• Work effectively across departments and represent the organization professionally when needed.
• Maintain strict confidentiality, ethical conduct, and compliance with internal policies and local requirements.
• Adapt quickly to shifting priorities and take on additional tasks and projects as assigned.

Requirements

• Bachelor’s degree, or more than 5 years of experience in executive support or a similar corporate role.
• Strong command of Microsoft 365 tools, including Word, Excel, Outlook, and PowerPoint.
• Excellent organization and time management skills, with the ability to juggle several priorities at once.
• Strong written and spoken English communication skills; additional languages are an advantage.
• High accuracy and attention to detail in preparing documents and records.
• Proven experience coordinating executive calendars, travel, and events.
• Comfort with expense reporting and basic financial administration.
• Ability to work independently with good judgment and discretion.
• Strong interpersonal skills and experience working in multicultural settings.
• Commitment to confidentiality and ethical business practices.
• Experience supporting C-suite or senior leadership is preferred.
• Exposure to SharePoint, content management systems, or accounts payable processes is beneficial.
• Awareness of Middle East business customs and cultural norms is an added advantage.

Additional Information

AECOM is committed to a secure hiring process and treats fraudulent recruitment activity seriously. As a condition of employment, all new hires must complete an in-person Day 1 onboarding session at an AECOM office location.

Benefits

AECOM offers a broad benefits package that may include medical, dental, and vision coverage; life and AD&D insurance; disability coverage; paid time off; leave options; voluntary benefits; flexible work arrangements; well-being resources; employee assistance support; business travel insurance; service recognition awards; retirement savings; and an employee stock purchase plan. The available benefits depend on employment status.

Why Work Here

You will join a global team that values growth, collaboration, and career development. AECOM offers opportunities to work on large-scale projects, access modern tools and expert networks, and build technical as well as leadership capabilities through training and development programs. The workplace emphasizes respect, community, and opportunity.

Equal Opportunity

AECOM is an equal opportunity employer and keeps applicant information confidential in line with EEO guidelines.