Executive Assistant & Office Coordinator

About the Role

We are collaborating with a reputable private company located in Southwest Edmonton to recruit an Executive Assistant & Office Coordinator. This key position supports the President directly and functions as the central point for office operations.

This role suits a confident and highly organized individual who excels in structured professional settings and takes initiative. The ideal candidate is proactive, detail-focused, and capable of working independently with minimal guidance.

This is an on-site role based in Southwest Edmonton.

Key Responsibilities

• Provide comprehensive administrative support to the President including managing schedules, coordinating travel, preparing meetings, and handling email communications.
• Serve as the primary receptionist for the office by answering phone calls, welcoming visitors, and managing incoming correspondence.
• Organize and facilitate meetings, presentations, and handle boardroom logistics.
• Assist leadership with document preparation, correspondence, reminders for expenses, and general administrative tasks.
• Plan and oversee company events, travel arrangements, and internal meetings.
• Maintain office systems such as filing, inventory, supplies, and daily operations.
• Create and format professional presentations and documents using Microsoft Word and PowerPoint.
• Offer additional administrative support to other team members as required.

Qualifications and Skills

• Minimum of 4 years’ experience in an Executive Assistant or Office Coordinator capacity.
• Proficient with Microsoft Word, PowerPoint, and Outlook, with the ability to produce professional templates and presentations.
• Exceptional organizational skills with the capability to juggle multiple tasks independently.
• Self-motivated and comfortable operating in a position requiring minimal supervision.
• Strong attention to detail coupled with the discretion to handle confidential information.
• Experience working in small to mid-sized companies is advantageous.
• Background in event planning or coordination is considered a plus.

Company and Application Information

Aplin, alongside affiliated brands, is devoted to connecting skilled individuals with suitable organizations across North America. We value diversity and inclusiveness in our recruitment process, embracing applicants from all backgrounds. Legal entitlement to work in Canada is mandatory for applicants. Recruitment services are provided to candidates at no cost.