Finance Assistant

About the Role

This part-time position, working three days a week with negotiable scheduling, supports the Finance Department by preparing, recording financial information, and assisting with internal audit tasks. Reporting to the Finance Manager, the assistant collaborates closely with the Director of Finance and the Finance Manager to ensure effective financial management.

Key Responsibilities

• Gather and compile income data for reporting purposes to management.
• Collect wage and Café Bar data for management reporting.
• Conduct internal audit procedures, including spot checks, to confirm proper internal control operations.
• Process quarterly copyright returns.
• Monitor spending in critical expense categories.
• Organize and file all necessary financial documentation accurately.
• Maintain updated fixed asset and equipment registers.
• Reconcile sales and cash lodgement records.
• Provide backup support for financial officer tasks such as payroll, supplier payments, cash lodgements, and sales invoice creation.
• Perform any additional finance or administrative duties as required.

Required Skills and Attributes

• Strong numerical skills and comfort working with calculations.
• Outstanding organizational abilities with acute attention to detail.
• Capability to work autonomously and take initiative.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Excel.
• Professional demeanor suitable for the workplace.
• Ability to meet deadlines effectively.
• Demonstrates flexibility and adaptability.

Additional Information

The position offers hybrid and flexible working arrangements, 24 days of annual leave on a pro-rata basis, participation in a bike to work scheme, enhanced sick pay, discounts at the film store Café Bar and local businesses, free cinema tickets, and pension benefits. Applications are confidential, with the employer committed to equal opportunities and providing assistance throughout the application process if needed. The Irish Film Institute is funded primarily by the Arts Council.