HR Coordinator

About the Company and Role

Our client is a global multi-energy company managing large-scale refining and petrochemical operations. They convert crude oil into fuels and essential industrial products using advanced, integrated technologies. The organization is well-known for its strong Health, Safety, and Environment culture, operational excellence, and dedication to minimizing environmental impact. Joining this company means engaging in complex international projects within a high-performance industrial atmosphere.

Job Responsibilities

The HR Coordinator will provide vital administrative assistance to the AGUP 2 HR Lead, specifically in executing recruitment and onboarding for contracted personnel. Key duties include:

• Preparing and maintaining mobilization plans and organization charts related to staffing.
• Managing the recruitment process from initiation through approval stages.
• Coordinating personnel arrivals at assignment sites, working with headquarters, affiliates, and Technical Assistance Service (TAS) agents.
• Supporting project personnel throughout execution until demobilization is complete.
• Performing general HR activities as required.
• Serving as the central contact for HR activities linked to Technical Assistance Services within AGUP 2.
• Maintaining and regularly updating the mobilization plan as needed.
• Collaborating with affiliate HR supports and service teams to ensure resource mobilization aligns with project needs.
• Initiating documentation such as Contract Request Forms, Job Descriptions, and Evaluation Criteria with requester collaboration.
• Handling recruitment tracking, coordinating interviews, distributing candidate CVs, and facilitating final candidate selection.
• Requesting and tracking Purchase Request (PR) and Purchase Order (PO) issuance with the Cost Control Team.
• Coordinating mobilization steps alongside Contract Engineers.
• Informing IT support and Data Manager for new hires to organize IT resource allocation and system access.
• Managing contract renewals, role/location changes, and communicating related updates with stakeholders.
• Maintaining strict confidentiality throughout project activities.
• Adopting a flexible approach to additional project-related tasks as requested by management.

Qualifications and Skills

• University degree with 3 to 6 years of experience in HR roles.
• Excellent communication skills and ability to maintain confidentiality.
• Curiosity and eagerness to learn continually.
• Advanced proficiency in Microsoft Office applications, particularly Excel; experience with Power BI is advantageous.
• Proactive, calm under pressure, results-oriented, and able to work independently in fast-paced, demanding environments.
• Strong understanding of organizational procedures and processes.
• Fluency in English is required; knowledge of Arabic and French is beneficial.
• Experience within TotalEnergies is a plus.
• Current residency in the UAE.

Additional Information

• Work location: Dubai, UAE.