Payroll Specialist

Overview

Integrity Trade Services is seeking a Payroll Specialist for an immediate full-time position at a retail home improvement client in La Porte, IN. The role offers a competitive hourly wage of $28-$30 per hour, depending on experience, alongside comprehensive benefits provided upon hire.

Key Responsibilities

• Manage and process weekly payroll data accurately, analysing details like per diem and travel expenses in collaboration with Human Resources.
• Generate detailed payroll reports on a weekly, monthly, quarterly, and annual basis including figures for gross wages, hours worked, vacation accruals, and all tax and benefit deductions.
• Prepare and file tax forms such as W-2s, 1095s, and handle tax reconciliations as required.
• Ensure timely submission of monthly and quarterly withholding tax payments to relevant federal, state, and local tax agencies.
• Prepare various reports, correspondence, and charts necessary to support payroll and related functions, managing data in multiple software systems.
• Process unemployment claims, wage garnishments, and employment verifications efficiently while maintaining accurate employee records including training and DOT documentation.
• Handle multi-state payroll compliance including managing tax withholdings and payroll forms across multiple states, advising staff on relevant tax regulations.
• Examine and verify monthly healthcare invoices and allocate associated costs appropriately across divisions.
• Audit benefit rosters regularly to ensure correctness in employee participation and contribution amounts.
• Maintain confidentiality and security of sensitive payroll information and account credentials.
• Assist with other administrative duties including copying, scanning, printing, and providing phone-based and customer service support professionally to employees, management, and partners.

Qualifications

• At least 2 years experience in accounting or payroll functions and a minimum of 1 year in office administration, timekeeping, or related areas.
• Experience with payroll processing software and familiarity with multi-state payroll tax regulations.
• Strong organizational skills and good communication abilities combined with excellent customer service aptitude.
• Proficient in Microsoft Office suite and other common business applications.
• High school diploma or GED is required; associate degree is preferred.
• Compliance with physical and safety requirements, including the ability to lift and move office materials weighing up to 25 pounds.

Benefits

• Medical, dental, vision, and life insurance plans.
• Short-term disability coverage.
• 401(k) retirement plan with company matching.
• Paid time off.
• Career development and growth opportunities.

Schedule and Location

This position is based onsite in La Porte, Indiana, with a work schedule from Monday to Friday, 7:00 AM to 3:30 PM.