Procurement Officer

About the Role

We are seeking a Procurement Officer to contribute to all facets of procurement, focusing on cost-saving measures and fulfilling the organization's supply needs in efficient and conventional ways.

Key Responsibilities

• Conduct research and assessment of potential vendors and suppliers.
• Obtain and compare price quotes to maximize return on investment.
• Build and maintain strong relationships with suppliers and vendors.
• Negotiate contracts regarding pricing and supply conditions.
• Inspect products and supplies to confirm quality standards.
• Monitor incoming inventory and delivery schedules, noting actual arrival times.
• Manage and update databases containing supplier details, delivery timelines, invoices, and supply quantities.
• Analyze prospective vendors for upcoming project requirements.
• Assist in ensuring compliance with purchasing-related legal and regulatory guidelines.
• Verify all deliveries include the requested goods in full.
• Collaborate with internal and external stakeholders on contracts, invoicing, and financial matters.
• Keep supplier information current, including qualifications, product ranges, and delivery schedules.
• Work cohesively with colleagues organization-wide, maintaining a focus on stakeholder needs.
• Adapt work approach flexibly to meet organizational needs.
• Innovate procurement systems and processes to boost efficiency and effectiveness.
• Maintain detailed historical records.
• Perform additional tasks as assigned by the line manager.

Safeguarding

The role entails promoting and safeguarding the welfare of children and young people by adhering to school safeguarding policies and staff conduct codes. The Procurement Officer will provide direct support to the designated safeguarding lead to ensure the safety and well-being of students.

Required Qualifications

• Bachelor's degree in business, supply chain management, procurement, or a related discipline is essential.

Experience and Skills

• Minimum of 2 years in a relevant procurement role.
• Strong data analysis capabilities.
• Effective communication skills in both written and spoken English and Arabic for liaison with colleagues and external parties.
• Cultural sensitivity when working with diverse groups.
• Demonstrated organizational aptitude, including meticulous record-keeping.
• Ability to cultivate and sustain critical internal and external relationships.
• Positive attitude toward working in dynamic and evolving environments.
• Ability to prioritize and manage workload to meet agreed deadlines.
• Commitment to ongoing professional growth.
• Proficient in IT systems including management information software.