Procurement Specialist

Job Overview

The Senior Analyst in Vendor Master and Procurement is a key position within the Finance department, focused on managing vendor master data and executing procurement processes adhering to company policies and service agreements. This role requires strong coordination between internal teams and external vendors to ensure data accuracy and timely procurement activities, all while maintaining compliance and contributing to continuous process enhancements.

Primary Responsibilities

• Create, update, block, or reactivate vendor master records using SAP systems, ensuring data integrity.
• Verify the completeness and correctness of vendor onboarding documentation and banking details prior to processing.
• Process vendor bank account amendments following established controls and maintain vendor information such as payment terms, tax data, addresses, and contacts.
• Conduct duplicate vendor checks before new vendor creation and engage in vendor data cleanup and governance.
• Handle purchase requisitions by reviewing submission completeness, converting approved requests into purchase orders, modifying POs as needed, and resolving discrepancies through collaboration with requestors.
• Manage the procurement mailbox and provide timely responses within agreed SLAs, support Blanket PO creation and maintenance, and follow up on pending approvals or incomplete information from business users.
• Comply with standard operating procedures (SOPs), internal controls including segregation of duties, and ensure proper approvals are in place before processing transactions.
• Maintain confidentiality of vendor records, assist in both internal and external audit processes, and ensure alignment with SOX and company regulations.
• Prepare daily productivity and SLA reports, update processing trackers, and identify areas for process optimization.
• Participate in Lean and continuous improvement projects, support User Acceptance Testing (UAT) and assist with new process rollouts as required.

Additional Information

This role involves working US shift hours and reports directly to the Senior Manager in the department.