Talent Acquisition Coordinator

Company Overview

Magna Legal Services partners nationwide with law firms, corporations, insurance providers, and government bodies to offer extensive legal support services throughout every phase of a case. Their offerings encompass court reporting, record retrieval, jury consulting, investigations, litigation graphics, and language services, assisting clients in navigating complex legal matters confidently. The company values expertise, dedication, and professionalism, fostering an environment that supports meaningful work and career advancement.

Role Summary

We are looking for an organized and client-centered Talent Acquisition Coordinator to bolster our recruiting department. This position involves arranging interviews, handling candidate communications, ensuring data accuracy within the applicant tracking system, and delivering a smooth experience for candidates from application through onboarding.

Key Responsibilities

• Schedule and coordinate virtual interviews across various business units.
• Manage interview calendars involving candidates, hiring managers, and panel members with complex scheduling needs.
• Handle all interview logistics including sending calendar invites, meeting links, and interview materials.
• Act as the primary contact for candidates throughout the interview process, responding promptly to inquiries.
• Maintain professional and timely communications during the recruitment cycle ensuring a positive candidate experience.
• Keep accurate candidate profiles and progress statuses in Lever ATS, including moving candidates through recruitment stages and ensuring documentation completeness.
• Create and manage job postings on internal and external job platforms.
• Generate reports and monitor recruiting pipeline activities.
• Coordinate pre-employment screenings such as background and reference checks alongside offer documentation.
• Collaborate with HR to ensure a seamless transition from offer acceptance to onboarding.
• Track recruiting metrics including interview volume, time-to-fill, and offer acceptance rates.
• Maintain recruiting resources such as templates, interview guides, and SOPs.
• Support hiring managers and recruiters with efficient interview scheduling and communication.
• Assist in organizing recruiting events, career fairs, and university outreach programs.
• Identify and suggest improvements to recruitment processes to enhance efficiency.

Qualifications and Experience

• Bachelor's degree with a strong interest in talent acquisition.
• 1 to 3 years’ experience in talent acquisition, recruiting coordination, or related roles; recent graduates with relevant internship experience are also welcomed.
• Quick adaptability to recruiting technologies, especially Applicant Tracking Systems like Lever.
• Excellent organizational and time management abilities to juggle multiple priorities in dynamic environments.
• Strong verbal and written communication capabilities.
• Meticulous attention to detail and a commitment to providing an outstanding candidate experience.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, Teams) and Zoom.

Preferred Skills

• Experience managing an ATS, preferably Lever.
• Background coordinating interviews in high-volume recruitment settings.
• Support experience within recruiting or HR teams.
• Familiarity with LinkedIn Recruiter, job boards, and various recruiting tools.
• Skilled in generating recruitment reports, maintaining data accuracy, and supporting recruitment operations.

Core Competencies

• Strong organizational and prioritization skills.
• Customer-focused approach.
• Keen attention to detail.
• Effective communication and relationship-building skills.
• Problem-solving capabilities.
• Flexibility and adaptability.
• Professionalism and integrity.

Compensation

The annual salary for this role is fixed at $50,000. Compensation levels take into account factors including education, experience, certifications, skills, location, performance, travel needs, revenue metrics, contractual agreements, and organizational requirements. This range represents a component of the overall total compensation package.

Equal Employment Opportunity

Magna Legal Services is committed to providing equal employment opportunities without discrimination based on race, color, religion, age, gender, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or other legally protected characteristics. This policy covers all employment terms and activities including recruitment, hiring, placement, promotion, termination, compensation, and training.

Use of Artificial Intelligence

The company may utilize AI tools during the hiring process to assist with resume reviews and application analysis, but final recruitment decisions are made by humans. Candidates may request details on data processing by contacting the company.