Tender Executive

About the Role

Cognecto Pvt. Ltd., a technology firm specializing in AI, IoT, telematics, and digital industrial solutions across various sectors such as Mining, Construction, and Government, seeks a meticulous and proactive Tender Executive. The ideal candidate should possess a minimum of one year of practical experience handling government and PSU tenders and will oversee the comprehensive tender lifecycle.

Key Responsibilities

• Identify and evaluate government, PSU, GeM, and private-sector tenders relevant to Cognecto's business objectives and solutions.
• Manage the complete tendering cycle: analyzing tenders, assessing bid feasibility, preparing documentation, submitting bids, and conducting follow-ups post-submission.
• Thoroughly examine all tender documents including RFPs, RFQs, EOIs, SBDs to interpret technical, commercial, financial, and eligibility criteria.
• Create detailed tender summaries, compliance matrices, eligibility checklists, and bid tracking tools.
• Execute online tender submissions on platforms such as GeM, CPPP/eProcure, state and PSU portals.
• Coordinate creation and review of technical and commercial bid documents, including required forms, declarations, authorizations, and support documents.
• Collaborate internally with Sales, Technical, Finance, Legal, and Management teams for bid preparation and approvals.
• Manage tender-related requirements like EMD, Bid Security, Performance Bank Guarantee, tender fees, MSME certificates, and statutory compliance papers.
• Monitor pre-bid meetings, corrigenda, clarifications, amendments, submission timelines, evaluations, and award notifications.
• Prepare and submit pre-bid queries and clarifications in coordination with cross-functional teams.
• Maintain organized repositories of company credentials, work and experience certificates, OEM authorizations, financial, and statutory documents.
• Support activities related to Reverse Auctions, financial negotiations, and post-tender clarifications.
• Maintain comprehensive MIS and dashboards to track active bids, upcoming opportunities, submission statuses, outcomes, and critical deadlines.

Experience and Skills

• At least one year of relevant experience in tender management, bid management, government tendering, or proposal management.
• Proficient with government e-procurement portals, especially GeM.
• Strong knowledge of technical and commercial bid documents.
• Capability to analyze complex tender conditions related to eligibility, technical specifications, financial and contractual terms.
• Advanced skills in MS Excel, Word, PowerPoint, and PDF/document handling.
• Excellent written and verbal communication, coordination, meticulous documentation, and follow-up abilities.
• Exceptional attention to detail with capability to manage strict submission deadlines.
• Ability to juggle multiple tender processes concurrently through effective planning and tracking.

Preferred Experience Domains

• IT & Software Solutions
• IoT & Telematics
• AI & Analytics
• GPS/Fleet Management
• CCTV & Surveillance
• Smart City Solutions
• Mining Technology
• Government Digitalization Projects

Educational Qualifications

A bachelor's degree in Engineering, Management, Commerce, Business Administration, or related fields is required.