Admin Executive - Real Estate

Job Overview

Levante Holding is hiring an experienced and detail-focused Admin Executive to join our real estate team in Doha, Qatar. This role requires 2 to 3 years of hands-on administrative experience within the real estate sector to ensure efficient office operations and support coordination among clients, landlords, tenants, and internal teams.

Key Duties

• Deliver administrative assistance to the real estate department.
• Organize, prepare, and maintain all property-related files, contracts, and lease documents.
• Act as a liaison between clients, landlords, tenants, and governmental bodies when necessary.
• Manage professional handling of incoming calls, emails, and other correspondence.
• Arrange appointments including meetings, property viewings, and schedules.
• Keep records precise and databases regularly updated.
• Draft reports, business letters, and various official documents.
• Support tenancy contract processing, lease renewals, and related paperwork.
• Collaborate with Finance to process invoices, payments, and related documentation.
• Maintain office equipment and supplies along with daily administrative needs.
• Ensure proper filing systems and confidentiality of organizational records.
• Perform any other administrative duties as assigned to facilitate team performance.

Qualifications and Skills

• A bachelor's degree in Business Administration or closely related field is required.
• Minimum of 2 to 3 years administrative experience specifically in a real estate firm.
• Filipino nationality preferred.
• Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time management capabilities.
• Excellent communication skills both verbal and written in English.
• Ability to multitask effectively and work under stressful conditions.
• Professional demeanor with meticulous attention to detail.