Creative Executive Assistant

Overview

Our partner company based in Canada is seeking a Creative Executive Assistant to join their team remotely. This position acts as the operational partner to a senior creative executive within a dynamic, fast-expanding environment. The role is pivotal in advancing strategic priorities by effectively managing complexities, maintaining focus, and structuring impactful initiatives.

Key Responsibilities

• Efficiently manage and optimize the executive's calendar to ensure attention to top priorities, minimizing distractions.
• Monitor upcoming deadlines, commitments, and priorities to keep projects on track and facilitate timely completion of key tasks.
• Manage executive meeting operations including preparing agendas, recording notes, and following up to ensure stakeholder accountability.
• Compose communications, prepare briefs, and handle correspondence with discretion and prioritization awareness.
• Coordinate various operational duties such as expense reporting, invoice processing, travel arrangements, and document management.
• Establish and nurture strong relationships with direct reports, cross-functional partners, and leadership to foster collaboration and maintain context.
• Proactively identify challenges and improvement opportunities, designing processes to boost operational efficiency.
• Adapt quickly to shifting priorities and support a dynamic work pace, including occasional availability during critical business periods.

Candidate Requirements

• 5 to 7 years of experience supporting senior leaders, ideally in creative, brand, editorial, agency, media, or rapidly growing organizations.
• Highly organized with strong anticipation of needs, prioritization skills, and the ability to take initiative independently.
• Sound judgment and confidence to question lower-priority requests to safeguard executive focus.
• High emotional intelligence with adaptability to diverse work styles and personalities.
• Strong written and verbal communication skills skilled at creating clear messages, briefs, and executive communications.
• Comfortable operating in ambiguous, fast-paced environments with fluctuating priorities.
• Proficiency in Google Workspace, Slack, and contemporary productivity tools; knowledge of Figma is a plus.
• Experience leveraging AI-based tools to enhance workflow efficiency and productivity.
• Ability to collaborate effectively with senior stakeholders and cross-functional teams.
• Attention to detail, high discretion, and a strong sense of ownership.

Benefits and Work Environment

• Comprehensive health benefits and life insurance coverage.
• Employer-supported long-term savings plan with matching contributions.
• Generous leave policies including 20 vacation days, wellness days, and unlimited sick and mental health days.
• Flexible remote work arrangements, with allowance to work outside Canada up to 90 days annually.
• Access to employee resource groups promoting inclusion, belonging, and community engagement.
• Collaboration opportunities with talented teams across North America in a hybrid work culture.
• An organizational culture emphasizing innovation, curiosity, continual learning, and adoption of new technologies.

Additional Information

This job listing is managed by a partner company that handles the application process and subsequent hiring steps. Candidates are assessed via an AI-powered system that selects the best matches based on core requirements; final decisions rest with the employer.

Applicants should note their personal information will be processed in compliance with relevant data protection laws, including GDPR, with opportunities to exercise rights like access and erasure. AI tools may assist the recruitment process without replacing human decisions.