Executive Operations Manager

Role Overview

The Executive Operations Manager acts as the central operational liaison for the Executive Office, empowering the COO to lead effectively while also supporting the CEO. This position plays a vital role in organizational follow-through, communication management, and leadership preparation for significant meetings and events. The role involves orchestrating projects by aligning personnel, timelines, and resources to achieve high-quality results and ensuring transparent communication with all stakeholders.

Key Responsibilities

• Proactively track unresolved decisions, overdue tasks, and dependencies to guarantee project completion and sustained progress on executive priorities.
• Prepare briefing materials, meeting agendas, stakeholder profiles, and key talking points to ready the CEO and COO for engagements.
• Anticipate the needs of executives, balance competing priorities, and supply essential information for informed decision-making.
• Coordinate executive scheduling, communication, and logistical arrangements as the primary point of contact.
• Oversee projects and initiatives by managing stakeholders, monitoring milestones, and keeping deliverables on schedule.
• Facilitate effective information exchange between leadership and cross-functional teams.
• Create and maintain operational systems, trackers, and reports to enhance transparency, accountability, and efficiency.
• Document meeting outcomes including decisions and action steps, managing follow-ups across the organization.
• Organize executive meetings by developing agendas, distributing pre-meeting materials, coordinating presenters, and handling logistics.
• Simplify complex reports and presentations into clear executive summaries focusing on key insights, risks, and actionable recommendations.

Requirements

• Bachelor's degree or an equivalent blend of education and relevant professional experience.
• 2 to 5 years of experience in roles supporting senior leadership, managing executive operations, or project management within dynamic environments.
• Proven project management skills with meticulous attention to detail and a solution-oriented mindset.
• Exceptional organizational capabilities to juggle multiple priorities, shifting deadlines, and competing demands efficiently and professionally.
• Excellent written and oral communication skills, including the talent to influence, distill complex information into concise executive-ready summaries, and prepare briefing documents.
• Experience in planning, facilitating, and recording meetings with clear outcomes and follow-up actions.
• High professionalism, confidentiality, and sound judgment in handling sensitive information and stakeholder interactions.
• Proficiency with Microsoft Office 365, virtual conferencing software, and project management or collaborative platforms.
• Ability to work autonomously, foresee requirements, and make sound decisions within a fast-changing context.

Salary and Benefits

The Council for Economic Education provides a comprehensive benefits package including medical insurance, Health Savings Account (HSA) and Flexible Spending Account (FSA) options, a 401(k) plan with matching contributions, life and disability insurance, and ample vacation time.

Work Environment and Culture

This remote role prefers candidates based in the Eastern and Central time zones. Staff convene 2 to 3 times yearly for all-hands meetings, typically connected to major events such as the annual gala. The headquarters are located in New York City.

The Council fosters a team-oriented culture emphasizing trust, integrity, respect for individuality, teamwork, inclusivity, and transparency. These principles guide internal collaboration and program delivery to diverse student and educator populations. Equal employment opportunity is provided without regard to race, color, religion, gender, national origin, disability, veteran status, or other protected characteristics.