Facilities Administrator

Job Overview

This role focuses on verifying contractor invoices, coordinating maintenance tasks, and ensuring compliance across property facilities in Harare, Zimbabwe. The Facilities Administrator will oversee maintenance activities, document management, and contractor relationships to maintain service quality and statutory adherence.

Key Responsibilities

• Validate contractor invoices, ensuring services are accurately documented before payment.
• Organize both scheduled and emergency maintenance across multiple properties.
• Track, log, and finalize maintenance requests using the Facilities Management System.
• Keep detailed records of maintenance work, assets, service reports, and compliance documentation.
• Assist in planning and scheduling preventative maintenance projects.
• Support the Facilities Manager by monitoring contractor service quality and verifying job-related paperwork.
• Coordinate upkeep of HVAC, electrical, plumbing, lift systems, generators, fire safety, and water systems.
• Facilitate statutory inspections, audits, and maintain safety compliance.
• Maintain environmental, health, and safety records and ensure contractors meet Occupational Health and Safety standards.
• Communicate maintenance plans and disruptions to property managers and resolve service requests promptly.
• Prepare monthly reports on facilities, contractor performance, and compliance status.
• Manage maintenance budgets and track expenses.
• Keep inventory records for assets and consumables and support procurement processes.

Requirements

• Educational background in Real Estate or Business-related fields.
• Between 1 to 2 years of experience within the real estate sector.