Operations Coordinator

About the Role

We are seeking an adaptable Operations Coordinator to join a reputable engineering and automation company. This role acts as a pivotal connector between various departments including Sales, Procurement, Accounting, Logistics, Service, and Project Management to ensure projects and customer orders advance smoothly from quotation to final delivery. The position is ideal for detail-oriented professionals who flourish in dynamic, challenging environments and enjoy coordinating multiple moving components.

Key Responsibilities

• Manage sales and purchase order processing along with generating invoices and shipment documentation, supporting accounts payable and receivable through QuickBooks.
• Oversee project progress by tracking milestones, communicating expected delivery dates to customers, monitoring deliverables, and aiding in project closure documentation.
• Support partner relations and program management by handling vendor Point of Sale tasks, coordinating pricing inputs, and assisting with authorized provider program administration.
• Maintain electronic records for projects, including customer submissions, manuals, warranties, and close-out files.
• Coordinate office activities by organizing customer visits, supplier events, employee celebrations, and managing procurement of general office supplies.
• Assist marketing and business efforts by contributing to LinkedIn content scheduling, preparing promotional materials, and updating customer relationship management databases.

Candidate Requirements

• Completion of a college diploma or university degree in Business Administration, Operations, Accounting, Project Management, or a related discipline.
• Between two to five years of professional experience in operations, project coordination, administrative roles, or accounting assistance.
• Proficient with Microsoft Office suite and practical experience with QuickBooks or equivalent accounting software; knowledge of ERP and CRM systems is advantageous.
• Highly organized with excellent time management and meticulous attention to detail.
• Effective communicator with a collaborative mindset and strong dedication to customer service.

Compensation & Terms

The salary for this full-time onsite position ranges from $55,000 to $65,000 annually.