Purchasing & Billing Coordinator

About the Role

We are seeking a detail-focused and highly organized Purchasing & Billing Coordinator who excels in managing multiple priorities in a dynamic environment. This position supports the smooth execution of purchasing, billing, and project operations with accuracy and proactive problem-solving. The role works collaboratively with designers, vendors, and clients to ensure timely procurement and billing processes within our expanding interior design firm.

Company Overview

Pure Salt Interiors, established in 2016 and based in Newport Beach, CA, is a full-service interior design studio and e-commerce shop dedicated to creating inspired, functional, family-friendly living spaces. Our brand has grown into a nationally recognized lifestyle name focused on delivering fresh and meaningful design experiences.

Key Responsibilities

• Manage procurement of furniture, materials, and decor for various design projects.
• Oversee the purchasing inbox, tracking shipments and resolving any purchasing order (PO) concerns.
• Update NetSuite with shipment statuses and tracking data, ensuring invoice and PO reconciliation.
• Enter vendor bills into NetSuite, submitting them timely for accounting approval to support revenue recognition and PO closure.
• Work closely with design staff to confirm precise product details when needed.
• Administer drop-ship POs for e-commerce orders by placing orders, updating vendor acknowledgments, and tracking estimated ship dates.
• Handle billing duties including invoice preparation aligned with project milestones and maintain up-to-date billing and project budget records.
• Provide administrative support by maintaining thorough purchase and transaction documentation and assisting with financial reporting.
• Contribute positively to adapting processes to meet evolving business priorities.

Required Qualifications

• Associate or Bachelor's degree preferred.
• 1 to 2 years experience in purchasing, billing, or project coordination roles within professional, fast-paced environments.
• Experience in interior design or related industries valued.
• Proficient with GSuite applications and ERP systems such as NetSuite or Houzz Pro.
• Strong multitasking and organizational abilities.
• Detail-oriented with creative and critical thinking skills.
• Self-motivated, collaborative, and open to constructive feedback.

Benefits & Perks

• Competitive salary starting at $50,000 annually.
• Comprehensive health benefits with low employee premiums.
• Access to exclusive proprietary design courses and learning resources.
• Generous 401(k) plan with company matching contributions.
• Paid time off and parental leave programs.
• Employee discounts on proprietary and third-party products.