Remote Virtual Executive Assistant

About Zirtual and Role Overview

Zirtual is dedicated to providing balanced work-life solutions by offering clients access to seasoned, highly capable remote assistants for various personal and professional tasks. As an Executive Assistant, you will be a key team player responsible for delivering proactive, efficient, and premium support tailored to meet and surpass client expectations.

Working primarily independently with the backup of an Account Supervisor for client management and quality assurance, you will be the central contact for your clients. Your role is crucial in aiding busy professionals by organizing schedules, managing communications, and overseeing daily operations. You will help optimize workflows, anticipate client needs, and ensure all tasks are conducted smoothly and precisely.

Key Duties and Client Support

• Manage complicated calendars and set appointments, including arranging meetings and calls across different time zones while preemptively resolving conflicts.
• Oversee client inboxes by composing and responding to emails, prioritizing communications, and acting as a liaison with internal and external contacts.
• Perform administrative tasks such as preparing documents, presentations, reports, maintaining records, and assisting in project coordination.
• Arrange and coordinate travel bookings (flights, hotels, transport), develop detailed itineraries, and manage travel alterations along with virtual and face-to-face event coordination.
• Support everyday business operations through conducting research, compiling relevant information, and enhancing process efficiency.

Required Qualifications and Skills

• Strong organizational aptitude and excellent time management capability.
• Proficient written and verbal communication abilities.
• High level of attention to detail and accuracy.
• Capacity to manage multiple clients and meet various deadlines effectively.
• A proactive, resourceful, and solutions-focused approach.
• Ability to work autonomously in a remote setting.

Preferred: Bilingualism in English/French and/or Spanish; prior experience supporting executives, entrepreneurs, or small business owners.

Educational and Professional Background

• Associate's or Bachelor's degree in Business Administration or a related discipline, or comparable experience.
• At least 2 to 4 years of experience as an Executive or Administrative Assistant or in similar roles.
• Preferably experienced in supporting multiple clients or executives simultaneously.
• Typing proficiency of minimum 50 words per minute with high accuracy.

Technical Proficiencies

• Familiarity with Google Workspace and/or Microsoft Office suites.
• Experience with calendar management platforms such as Google Calendar or Outlook.
• Knowledge of project management and CRM applications including Asana, Trello, ClickUp, Zoho, or Salesforce.
• Use of communication tools like Slack, Zoom, and Microsoft Teams.

Work Environment and Requirements

• Access to reliable high-speed internet, a computer, and telephone.
• Commitment to confidentiality and professional demeanor.
• Availability during designated business hours (PST or EST, Monday through Friday), with client-specific agreements as exceptions.
• Current eligibility limited to residents of the United States or Canada for this independent contractor role.

Compensation Details

This is a contractor role compensated based on a proportion of the client's monthly service plans. Monthly earnings typically range between $1,500 to $3,800 depending on the mix of clients.

Important Notice on Recruitment Fraud

Zirtual prioritizes the integrity and security of its hiring process, alerting candidates to potential scams perpetrated by imposters posing as recruiters. Candidates should be aware that Zirtual never requests payments or sensitive financial information, provides equipment, or solicits fees at any recruitment stage. Official communications will always originate from @zirtual.com email addresses. Suspicious contacts or requests should be reported promptly to support@zirtual.com to safeguard personal information and recruitment trustworthiness.