Senior Administrator

Role Overview

We are looking for a proactive, digitally adept Senior Administrator to join University Services at Massey University's Manawatū Campus in Palmerston North. This is a full-time, onsite position working 37.5 hours weekly from Monday to Friday. The role is graded at Level 5 with a salary range between NZD 60,069 and NZD 84,876.

Key Responsibilities

• Efficient management of complex calendars, priorities, deadlines, travel arrangements, and essential documentation.
• Producing precise reports, briefings, presentations, and materials for meetings.
• Providing committee secretariat support, including communications and action follow-ups.
• Enhancing internal administrative processes for better management of information, tasks, and workflows.
• Participating in projects, events, and operational activities that contribute to meaningful outcomes.

Required Experience and Skills

The ideal candidate will demonstrate advanced competency with Microsoft 365 tools to optimize productivity and collaboration. Specifically, they should be proficient in:

• Outlook for advanced calendar management, inbox prioritization, and scheduling.
• PowerPoint to design engaging presentations, dashboards, and visual summaries.
• Teams and SharePoint to establish and manage collaborative environments and content.
• Microsoft Copilot and other digital tools to streamline work and support modern workflows.
• Drafting, formatting, and preparing high-quality correspondence, executive documents, reports, and papers.
• File and document management ensuring quality record-keeping, version control, naming conventions, and steady information flow.

Professional Attributes

• Highly self-motivated with the ability to work autonomously and as a cooperative team member.
• Strong problem-solving skills combined with maturity, initiative, and integrity.
• Adaptability and proactive attitude suitable for a dynamic and evolving work environment.
• Excellent organizational and communication skills, confidently supporting busy teams with a solution-focused mindset.

Benefits and Perks

• Annual leave includes five university holidays on top of your regular entitlement.
• Access to reduced staff rates for campus gym membership.
• Discounts and purchasing privileges at various commercial and retail outlets across New Zealand.
• On-campus childcare/crèche facilities for staff dependents at Manawatū.
• Extensive professional development and training options.
• Support to pursue university studies alongside work commitments.

Additional Information

Applications are evaluated as they arrive; early submission is encouraged. The closing date for applications is Thursday, 13 August 2026, at 11:00 PM. Join a team dedicated to exceptional administrative support and operational excellence within a vibrant university environment.