Administration Assistant

About the Role

We are seeking a meticulous and well-organized Administration Assistant to join our team. This position suits individuals who have a knack for working with numbers and enjoy providing precise and efficient administrative support across various business functions. The role involves collaborating closely with our Consulting, Accounting, and Tax departments to manage client engagements, generate invoices, and facilitate smooth internal administrative workflow.

Key Responsibilities

• Manage and update client orders and engagements within internal software systems, serving as the primary user for these platforms.
• Accurately prepare, review, and dispatch client invoices in a timely manner.
• Track outstanding payments and assist with collections and payment reminder communications.
• Serve as the initial contact point for internal inquiries regarding orders, billing, and invoicing processes.
• Provide day-to-day administrative assistance to ensure effective office operations.
• Collaborate closely with Consulting, Accounting, and Tax teams to support various business procedures.
• Keep records precise and ensure all documentation is current.

Candidate Profile

• Completed commercial vocational education relevant to administration, such as Office Administrator or Management Assistant in Office Administration, or a similar business or bookkeeping qualification.
• Previous experience in administrative roles including back-office work, order processing, or invoicing is beneficial.
• Genuine interest in accounting, finance, and invoicing workflows.
• Proficient with Microsoft Office applications, especially Excel and Word.
• Highly organized with a methodical and detail-oriented work style.
• Capable of working independently while managing multiple tasks effectively.
• Demonstrates a pleasant, professional, and service-minded demeanor when interacting with clients and colleagues.
• Excellent communication abilities coupled with strong attention to detail.