Administrative Assistant - Remote Part-Time

Position Overview

Capstone Technology Resources, Inc. is looking for a reliable and detail-focused Administrative Assistant to join their Technology Excellence team on a part-time, remote basis. This contract role requires supporting daily operational and administrative activities, focusing on calendar coordination, event planning, documentation, and budget tracking to help the team run efficiently.

Job Duties

• Manage team schedules, calendars, and arrange meetings effectively.
• Support logistics for quarterly all-hands meetings, team offsites, and internal events.
• Prepare meeting agendas, record notes, and monitor follow-up tasks.
• Maintain project tracking tools, operational dashboards, and documentation repositories.
• Coordinate annual planning activities and administrative tasks.
• Handle team communications and manage shared documents.
• Process purchase requests, invoices, and assist with budget monitoring.
• Organize travel plans and event details as needed.
• Identify opportunities to improve administrative workflows and suggest process enhancements.

Qualifications

• Minimum 2 years of experience in administrative, operations, project coordination, or executive assistant roles.
• Proven experience with budget or expense tracking is essential.
• Strong organizational and time management capabilities.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage multiple tasks with little supervision.
• Familiarity with collaboration and project management platforms such as Airtable, Google Workspace, Asana, Notion, or similar tools.
• High attention to detail and strong ability to follow through.
• Comfort working with distributed teams and maintaining confidentiality.

Preferred Experience

• Prior experience supporting technology or engineering teams.
• Event coordination experience, including offsite meetings.
• Knowledge of OKRs or project planning methodologies.

Engagement Details

• Part-time contract role with typical working hours between 10 AM to 2 PM Pacific Time, Monday to Friday. Some weeks may require up to 5 hours a day with flexibility.
• This position is remote but requires working during Pacific Standard Time.
• The contract may extend through July 2027 but is currently covering an employee on medical leave and may be shortened or extended accordingly.

Requirements & Eligibility

• Applicants must be U.S. citizens or green card holders.
• Minimum education qualification is a high school diploma.
• Interview process includes a 30-minute discussion with the hiring manager followed by two 30-minute interviews with a director and a manager if the first round is successful.

Compensation

The role pays $39.37 per hour on a W2 employment basis.