Documentation Specialist

About JBW Federal

JBW Federal operates as a subsidiary under the Kanaka Foundation, a Native Hawaiian Organization dedicated to supporting Native Hawaiians.

Benefits Package

• Comprehensive health insurance
• Dental coverage
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's Club
• 401(k) retirement plan
• Additional benefits included

Job Overview

The Documentation Specialist plays a critical role in maintaining personnel records by systematically uploading files into the agency's database and securing copies on compact discs for review. This position involves requesting previous service records from the National Personnel Records Center and may require flexibility to work additional shifts during high-volume periods including evenings and weekends.

Key Responsibilities

• Retrieve cases and folders containing multiple documents, ensuring no page exceeds two images
• Remove staples and prepare documents for copying
• Photocopy documents with adjusted settings to ensure clarity
• Repair documents when necessary for accurate scanning
• Evaluate document contents to verify appropriateness for official records
• Classify documents into Administrative, Performance, Legal, or Policy categories
• Identify and mark duplicate document copies
• Re-staple and securely organize documents in folders
• Refile documents and folders accordingly

Qualifications

• Minimum of two years experience in records management
• At least one year of data entry experience
• High school diploma required
• Proficient with Microsoft Office applications
• Strong customer service aptitude

Specialized Knowledge

• In-depth understanding of federal human resource duties and service record management from National Archives and other agencies
• Experience in records management oversight, including assessments, analysis, and inventory control

Equal Employment Opportunity

The Kanaka Family of Companies is committed to fostering an inclusive workplace and provides equal employment opportunities regardless of race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information, or any other protected status under federal, state, or local laws. This employer is an EEO/AA provider and supports veterans and individuals with disabilities.